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Module 1: How to deal with homework

 

How to deal with Homework.. Write, save, edit with ease
Get confident with your day to day tasks in creating, editing and saving your documents. Your one-stop application that is used in all educational situations, general lessons, lecture halls, examinations and access to coursework material is intuitive and straightforward. This allows for immediate tasks such as copying and pasting text while annotating textbooks using the multiple documents feature. Open textbooks and read them in audio or Braille at your leisure. If you love reading and writing this module will cover all your requirements.

Benefits for the learner
Understanding how to create, save, edit and manage your documents in folders. Editing documents with ease using the Braille display or performing a find function to quickly jump to a heading of a text where the teacher has asked to start reading from. Having documents stored in one device instead of having multiple pages of Braille paper makes learning enjoyable and efficient. You can quickly retrieve your documents and perform a spell check before sending your work to the teacher. Expand your literacy skills and get creative knowing what you Braille can then be printed, sent as an email or embossed.

Benefits for the Teachers / Parents / TVI
An excellent way for parents and teachers that are not educated in Braille to interact with the learner and give instant feedback while checking the text on the visual screen. For TVI this method reduces your time constraints to provide an accessible format for the learner, simply open the text document on the Touch to get instant Braille without the need to emboss or prepare it using the Perkins. Substantial evidence exists showing that parent involvement benefits students, including raising their academic achievement. Other benefits include increased motivation for learning, improved behaviour, improved attendance, and a more positive attitude about homework and school in general. 

Download the module in Word format

 

1. Creating a new document

2. Basic editing of documents

3. Saving a document

4. Closing a document without saving

5. Reading and navigating documents in speech and Braille

6. Opening an existing document

7. Deleting content in a document

8. Using Reading mode in KeyWord

9. Using the Spellchecker

10. Managing your personal spelling dictionary

11. Generating a visual document preview

12. Printing a document

13. Embossing a document  

14. Using the Find feature in KeyWord  

15. Copying, cutting, moving and pasting contents 

16. Working with multiple documents in KeyWord 

17. Creating a new folder

18. Renaming a folder  

19. Renaming a document or file 

20. Working with drives, folders and files 

21. Deleting a whole document or file  

22. Copying a file

1. Creating a new document


When you create a document in the Word Processor, you will immediately be working in a Word document, the most common document type used in all mainstream computers and devices. This makes it simple to transfer the document to another device afterwards, without the need to translate the document at all.
When you come to saving the document, you have the option to choose the specific file type. Refer to " Saving a document " for guidance on this.

To create a new document, follow these steps:

Open the Main Menu by using the Braille shortcut Space with dots 1, 2,3,4,5 and 6 , or by pressing and releasing the Home button .

From the Main Menu, press Space with dot 4 until you reach Word Processor. Now, press Enter .

You will be prompted "KeyWord Menu". You will be prompted "Create". Press Enter.

Note: On the first occasion during your session that you create a new document, the Touch will take a little longer to actually place you inside the new document.

You will now be placed inside your new document. The Braille display will show the edit box, with Braille dots 1,2,3,4 and 6 for the start of the edit box, and Braille dots 1,3,4,5 and 6 for the end of the edit box. Your cursor will be placed on a blank cell between the edit box start and end.

 

 

Writing in your document

You can now start to type in your preferred Braille input grade. The default Braille input grade is Grade 2, which allows you to type both Braille contractions as well as uncontracted Braille if you wish.

Note: If you were using Explore by Touch mode before you created your document, you will automatically be switched into TouchBraille mode so that you can type using the virtual or physical Braille keyboard.

 

When you have finished working in your document, you can save and close the document. It is also possible to save your document as you go along, without closing it. When you come to save your document, you can choose the format in which to save it - you will have the choice of Word DOCX, DOC and RTF. Refer to " Saving a document " for guidance on this.

 

2. Basic editing of documents


The Touch provides you with efficient and seamless editing of documents. The main application you will use to edit your documents is the Word Processor (KeyWord) application.

You can edit documents that you have created and written on the Touch itself. You can also edit documents from external sources, brought to the Touch on a USB drive or SD card (or via email attachment, Bluetooth transfer etc). The power of the Touch lies in the ability to open any supported document and start editing it immediately using Grade 2 Braille or your preferred Braille grade.

To edit a document, you will need to open it first of all. Refer to " Opening an existing document " for guidance on doing this. Note that you can edit any supported file format - Word DOCX, Word DOC, and RTF (Rich Text Format).


Editing text

The cursor is used to show your current position in your document's text. The cursor is indicated using dots 7 and 8, the bottom two dots of the Braille cell. The dots 7 and 8 will be raised on the cell on which your cursor is currently positioned.


Adding new text

To add new text into your document, you will need to firstly place your cursor at the desired position in your document. There are a variety of methods that you can use to move your cursor to the position you want. The two main methods are as follows:

• using the text navigation commands as detailed in " Reading and navigating documents in speech and Braille " for guidance on these commands.

• panning your Braille display until the content that you want to edit is shown on the Braille display. Refer to " Reading and navigating documents in speech and Braille " for guidance on panning your Braille display.

Once you have the content that you want to edit shown on the Braille display, ensure that your cursor is placed at the desired position.

When you type new text into your document, the text will be entered to the left of your current cursor position.
As an example, your document contains the text "the cat on the mat". You realize that you have missed out the word "sat", so you want to add this word into the text.
To do this, place your cursor on the letter "o" in the word "on", by pressing the cursor routing button above the letter "o". Then, you can type the word "sat", followed by your blank space. The document will now read "the cat sat on the mat".


Deleting existing text

You can delete text from your document. The simplest way to delete a character or word is to simply place your cursor on the next cell after the character or word, and then use the Backspace key. There are also more advanced options for deleting text, including deleting a whole word in one go, deleting all the text in your document, deleting paragraphs, and so on.

Refer to " Deleting content in a document " for full guidance on these actions.

Selecting text

You can select text inside a document, which you can then perform actions on. The two main actions you can perform after selecting text are as follows:

  • copying your selected block of text, and then pasting it to another location in your document, therefore making a copy of it

Refer to “ Copying and pasting content ” for guidance on copying and pasting text inside a document.

Inserting a new line

To create a new line, press Enter . The new line will be indicated on the Braille display using the dollar sign (dots 4,5 and 6), followed by the letter “p”. On the visual screen, the text will actually be shown on the new line. The new line Braille indicator is used on the Braille display to conserve space and it informs the Braille user of a new line in the document.

 

3. Saving a document


You can save a document as you go along in the Word Processor. This allows you to continue working in the document, with the reassurance that the work you have done is saved. It is very good practice to save as you go along every few minutes or so, especially if you are working on an important piece of work.


Saving your current document for the first time

If this is the very first time that you have created a document and saved it on your Touch, the default location for the document will be the root (not inside a folder) of your Touch's internal drive.
On subsequent occasions, the Touch will remember the last folder that you have been working with, and your default folder location will be set to that.

To save as you go along, use the Braille shortcut Space with S . When you use this action for the first time in that specific document, you will be prompted to set a file name, type and location for your document.

You will be placed on the document name field. Type the desired name for your document.

If you want to select the drive and folder in which to save your document, press
Space with dot 4 until you are prompted with "Location button". Then, press Enter .

You will be prompted "Select this folder". Press Space with dot 4 .

You will be prompted with the name of the first item in the list. Press Space with dot 1 and you will be prompted "Go to parent folder". Now, press Enter .

You will be prompted "Select this folder". You are now in a list of folders on the current drive. If you want to choose or check the drive, press Space with dot 4 and you will be prompted "Go to parent folder". Press Enter .

You will be prompted "Storage". You are now in a list of all drives that are present on your Touch. Storage is the Touch's internal drive and will always be present.
You will also have SD card and USB appear in this list, however you will only be able to select them if you actually have them inserted into the Touch.

Press Space with dot 4 , or Space with dot 1 , until you are positioned on the drive that you want to save your document in, and then press Enter .

You will be prompted "Select this folder". You are now back in the list of folders on the current drive. Press Space with dot 4 , or Space with dot 1 , to move through the list of folders. Move to the folder that you want to save your document in, and then press Enter .

You will be prompted "Select this folder". Press Enter .

You will be placed back on the document name field, where the name you previously typed will be displayed.

The default format for your new document will be DOCX, the latest Word format. If you are happy with this format, simply press Enter .
If you want to select a different format, press Space with dot 4 until you are prompted "File type drop down list", and then press Enter .
You are now in the list of available formats, which are DOCX, DOC and RTF.
Press Space with dot 4 , or Space with dot 1 , until you reach your desired format, and then press Enter .

Now, press Space with dot 4 . You will be prompted "Save". Press Enter .

Your document has now been saved, and you are placed back in the document.


Note : If you are working in a document that has not been saved, and you go to the Main Menu, you will be placed straight back at the Main Menu but your document will stay open. If you turn the Touch off and then back on, when you open Word Processor you will be prompted that a document has been recovered. It is therefore best practice to save your document before you finish using the Touch.

Note : If you are working in a document that has not been saved at all, and you use the Back button or the Space with E Braille shortcut, you will be prompted "Do you want to save your document?". Press Space with dot 4 until you reach the Yes option, and then press Enter . You will then be prompted to set a file name, type and location for your document as described above.

 

If you are working in a document that you have saved previously, but you have since made changes and not saved the changes, and you use the Back button or the Space with E Braille shortcut, you will be prompted "Do you want to save your document". Press Space with dot 4 until you reach the Yes option, and then press Enter .


Subsequent saves of your document

If you use the Space with S shortcut again, you will be prompted "Alert saving, please wait", followed by "Edit box" which indicates that you are back in the document. The message "Save completed" will briefly appear on your Braille display.


Saving your document using a different name, type and / or location

There is also a function called "Save As" which will be familiar to users of Microsoft Word on Windows computers.

By default, the Touch will prompt you to set a file name, as well as type and location, for your document when saving it for the first time. On subsequent occasions that you save it, you will not be asked to do this again.
However, there may be occasions where you want to save the document using a different name, perhaps having one revision of your document under one name, and a second revision with changes made under a different name, and so on.
Or, you may wish to save your document on a USB drive or SD card, keeping the existing document saved on your Touch itself.

The Save As function is ideal for any of these scenarios. To use the Save As function, press Backspace with S .
You will then be prompted to set the file name, type and location for your document, as described above in the section entitled "Saving your document for the first time". Follow the same steps as described in that section to save your document accordingly.

 

 

4. Closing a document without saving


There may be an occasion where you create a new document in KeyWord, and then decide that you do not need the document saved. In this case, you can close the document without saving it and it will effectively be discarded.


To close a new document without saving, follow these steps:

With your new document open, press and release the Back button , or use the Braille shortcut Space with E .

You will be prompted "Alert, exit KeyWord, do you want to save your document?". Type a Braille letter N .

You will be prompted "No button". Now, press Enter .

You will be placed back at the KeyWord Menu, and your new document has now been discarded.

 

 

 

5. Reading and navigating documents in speech and Braille

 

The Touch provides excellent options for reading and navigating your documents using both speech and Braille. All the actions for reading and navigating documents apply to documents you have created and written on the Touch itself, as well as for documents from external sources that you open from USB drives and SD cards.

 

Reading and navigating documents in speech

You can have the Touch read out the whole content of a document using your current speech voice. You also have the option to read in speech in a more structured way, such as reading by word and sentence.

Note : When you use speech reading commands, such as Space with dot 5 to read the next word, your cursor will move with you. This is an important concept, as the speech is tied to the cursor.

 

Reading the whole document

To read the whole document, you will firstly need to go to the top of your document. To do this, press Space with dots 1,2 and 3 (letter L). Your cursor will be positioned at the top of your document. Now, press Space with G . The Touch will read the whole document to you. Your cursor is left at the top of the document.

 

Pausing the speech

When your Touch is reading your document in speech, you can pause it by pressing Backspace with Enter . Note that this will pause the speech and will leave your cursor at the point that the speech stopped at. If you were to then use Space with G, the Touch will read everything from your current position to the end of your document in speech.

 

Reading by character, word, line and paragraph

These commands apply when you have speech turned on and they will both read and navigate you through the document.

Note : If you have speech turned off, you can still use these commands to navigate through your document (the only difference being you will not get the speech feedback).

To read the previous character (letter, number or punctuation), press Space with dot 3 .

To read the current character, press Space with dots 3 and 6 .

To read the next character, press Space with dot 6 .

 

To read the previous word, press Space with dot 2 .

To read the current word, press Space with dots 2 and 5 .

To read the next word, press Space with dot 5 .

 

To read the previous line, press Space with dot 1 .

To read the current line, press Space with dots 1 and 4 .

To read the next line, press Space with dot 4 .

 

To read the previous paragraph, press Space with dots 2 and 3 .

To read the current paragraph, press Space with dots 2, 3, 5 and 6 .

To read the next paragraph, press Space with dots 5 and 6 .

 

To move to the end of your current line, press Enter with dots 4 and 6 .

Reading and navigating documents in Braille

Note that the character, word, line and paragraph commands listed above apply to when you are using Braille with the speech turned off.

 

Panning the Braille display

Your Touch's Braille display has 32 cells, so you can read 32 characters of your document at a time. You can read the whole document continuously using your Braille display.

To pan your Braille display forwards, press and release the Right (inner right) thumb key .

To pan your Braille display backwards, press and release the Left (inner left) thumb key .

 

General document navigation

To go to the top of your document, press Space with dots 1,2 and 3 (letter L).

To go to the bottom of your document, press Space with dots 4,5 and 6 .

To move your cursor to the beginning of your current line or sentence, press Enter with dots 1 and 3 .

To move your cursor to the end of your current line or sentence, press Enter with dots 4 and 6 .

To go to the previous page, press Space with dots 1,2 and 6 .

To go to the next page, press Space with dots 3,4 and 5 .

To scroll upwards in a multi-page document, press Enter with dots 1,2 and 6 .

To scroll downwards in a multi-page document, press Enter with dots 3,4 and 5 .

 

Reading mode

Reading mode is a special mode available in the Word Processor. Reading mode is useful for when you just want to read the content and you do not want to edit it by accident. When Reading mode is active, all editing and deletion actions are disabled.

Refer to " Using Reading mode in KeyWord " for full guidance on using this feature.

 

 

6. Opening an existing document

 

You can open documents that you have created and written on the Touch itself. You can also open documents from external sources, such as a Word document stored on a USB pen drive or SD card, or a Word document from an email attachment.

The most effective application to use for opening documents is the Word Processor (KeyWord) application. The Word Processor application can open Word DOCX, DOC and RTF (Rich Text Format) file formats.

Refer to " Basic editing of documents " for guidance on editing a document once you have opened it.

To open an existing document, follow these steps:

Use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , or press and release the Home button , to go to the Main Menu.

From the Main Menu, type a Braille letter W . You will be prompted "Word Processor, KeyWord". Press Enter .

You will be prompted "KeyWord Menu. Create". Press Space with dot 4 .

You will be prompted "Open". Press Enter .

You will be prompted "KeyFiles, xx". At this point, you are placed in a list of the folders / subfolders and files within the last folder or subfolder that you have been using on the Touch, where "xx" is the first item in the list. Press Space with dot 1 and you will be prompted "Go to parent folder". Now, press Enter to go up a level.

Alternatively, to jump straight to your drive selection press Space with D

Depending on your current location, you may be prompted with an item name again. In this case, press Space with dot 1 and you will be prompted "Go to parent folder, and then press Enter . When you are prompted "Drive selection", you are now placed in the list of drives on your Touch.

Press Space with dot 4 , or Space with dot 1 , until you locate the drive that contains the document that you want to open. Then, press Enter .

You will be prompted with the name of the first item in the list. You are now placed in the list of folders and files on the selected drive.

Press Space with dot 4 , or Space with dot 1 , until you locate the folder that contains the document that you want to open. Then, press Enter .

Alternatively, if your document is on the root of the drive, move to the document in the list, and then press Enter .

You will be prompted with the name of the first item in the list. You are now placed in the list of files (and subfolders, if there are any) in the selected folder.

Press Space with dot 4 , or Space with dot 1 , until you locate the document that you want to open. Then, press Enter .

The selected document will now be opened, and your cursor will be placed in the position that you were last at in the document.

 

7. Deleting content in a document

You can delete content in a document efficiently on the Touch. There are a variety of methods to delete text:

  • placing your cursor in the desired position, then use Backspace to delete the text
  • deleting by word and line
  • selecting a block of text and then deleting it

All these methods of deleting text will require you to firstly position your cursor in the desired place in your document. Refer to “ Reading and navigating documents in speech and Braille ” for guidance on how to navigate and move your cursor to the position you want.

Using Backspace to delete text

The simplest method you can use to delete text is to use the Backspace key.

The Backspace key will delete the text that is before your cursor position. Pressing the Backspace key once will delete the character that is just before your cursor position, with successive presses of Backspace deleting the next character, and so on. Note that due to the way the Braille input works, you cannot simply hold down your fingers on the touchscreen / Braille keys to delete multiple characters. You will have to keep pressing and releasing the keys quickly in order to delete lots of text.

Deleting your current character

If you want to delete the character that your cursor is currently positioned on (rather than deleting the character immediately before your cursor), place your cursor on the desired character, and then press Backspace with dots 3 and 6 .

Deleting by word

You can delete by word in your document.

Deleting the previous word

To delete the previous word, press Backspace with dot 2 . This will delete the word that is before the word you are currently on. The same applies if your cursor is on the space (blank cell) just after the last letter of the word.

As an example, your document contains the text “the table was green”. If you place your cursor on the word “green”, and press Backspace with dot 2, the word “was” will be deleted from your document. The document will now read “the table green”.

Note that it does not matter which letter your cursor is placed on in the word.

Deleting the current word

To delete the current word, place your cursor on any character in the word that you want to delete. Press Backspace with dots 2 and 5 . The whole word will be deleted from your document.

Deleting by line

You can delete from your current cursor position to the end of your current line. To do this, press Backspace with C .

Deleting from your cursor position to the end of the document

To delete from your cursor position to the end of the document, place your cursor at the position from which you want to delete text. Then, press Backspace with dots 4,5 and 6 .

You will be prompted “Alert. Delete to the end. Are you sure you want to delete to the end of the document?....”. Press Space with dot 4 twice, and you will be prompted “Yes”. Now, press Enter .

The text between your current cursor position and the end of the document will now be deleted.

Deleting all the content within your current document

To delete all the content within your current document, there are two methods you can use.

Note : Method 1 is the safer option, as you will be prompted to confirm that you want to delete the text. This reduces the likelihood of accidentally deleting all the text of your current document.

Method 2 is a quicker way of achieving this, but you will not be prompted to confirm that you want to delete the text, so you will need to be absolutely sure before doing this.

Method 1

Firstly, press Space with dots 1,2 and 3 to move to the top of your document.

Note: If you want to delete all the content within your current document, you will need to move to the top of your document first. Then, press Backspace with dots 4,5 and 6 .

You will be prompted “Alert. Delete to the end. Are you sure you want to delete to the end of the document?....”. Press Space with dot 4 twice, and you will be prompted “Yes”. Now, press Enter .

All the text of your document will now be deleted. You will be left with the edit box Braille cells and a blank cell in between.

Method 2

Firstly, press Enter with dots 1,2,3,4,5 and 6 to select all the text inside your document.

Now, press Backspace .

All the text of your document will now be deleted. You will be left with the edit box Braille cells and a blank cell in between.

Selecting and deleting a section of text

If you want to delete a specific section of text, you can select the section and then delete it in one go. This is quicker and more efficient than having to manually delete letter by letter, or even deleting word by word.

To select and delete a section of text, follow these steps:

Place your cursor on the first character of the section that you want to delete. Press Enter with S . You will be prompted “Selection start”.

Now, place your cursor on the last character of the section that you want to delete. Press Enter with S . You will be prompted “Selection end”.

You will notice at this point that the text which you have selected will have the cursor underneath it, shown using dots 7 and 8. Now, press Backspace . Your selected text will now be deleted from your document.

You can perform other functions after selecting text – copying and pasting text, and cutting (moving) and pasting text.

Refer to “ Copying, cutting, moving and pasting content ” for guidance on copying, cutting, moving and pasting a section of text.

 

8. Using Reading mode in KeyWord

KeyWord features a Reading mode feature which is useful for when you want to simply read a document and avoid making any accidental changes to it. When you enable Reading mode, all editing and deletion keystrokes will be automatically disabled.

Enabling Reading mode

To enable Reading mode, use the Braille shortcut Space with X whilst you have a document open.

Alternatively, press and release the Contextual menu button to open the Contextual menu. Type a letter F and you will be prompted “File functions”. Now, press Enter . You are placed in the File functions submenu. Type a letter E and you will be prompted “Enable reading mode”. Now, press Enter .

You will be prompted “Reading mode”. You are now able to read and navigate your document but no changes can be made.

Disabling Reading mode

To disable Reading mode, use the Braille shortcut Space with X whilst you have a document open.

Alternatively, press and release the Contextual menu button to open the Contextual menu. Type a letter F and you will be prompted “File functions”. Now, press Enter . You are placed in the File functions submenu. Type a letter E and you will be prompted “Enable editing mode”. Now, press Enter .

You will be prompted “Editing mode”. You can now make changes and edit and delete text again.

 

9. Using the Spellchecker

There is a Spellchecker feature built into the Word Processor on the Touch.

The Spellchecker is an excellent tool which allows you to check the spelling of your document on the Touch itself.

Note that the Spellchecker checks the spelling of your document only. There is no grammar check, and the Spellchecker does not allow for translation between languages.

Note that words which are currently misspelled in your document will have a red line shown underneath them on the visual screen of the Touch (this is not applicable to the Braille user, only for sighted assistants such as teachers).

To spellcheck your document, follow these steps;

With your document open in the Word Processor application, press Space with dots 1 and 6 (the "ch" Braille contraction).

If all the words in your document are spelled correctly, you will be prompted "There is no misspelled word".

If there is one or more misspelled word in your document, you will be prompted "Misspelled word edit box. Xx. Double tap to enter text", where "xx" is the first word that is misspelled in your document. You are placed on an edit box containing this word. At this stage, you have several options, which are as follows:

  • Get a list of suggestions - this option is useful if you do not know how to spell the word and you want to get some suggestions. The Touch will give you a list of suggested words based on the word you have typed
  • Correct the word manually - this option is useful if you know you have spelled the word incorrectly and you know the correct spelling
  • Ignore the word - this option would be used if you want to ignore the spelling for now
  • Add word to dictionary - this option is useful if the word is a brand name, place name or another valid word

 To use these options, see below.

  To get a list of suggestions

  At the "Misspelled word edit box", type a letter S and you will be prompted ""Suggestions button". Press Enter .

 You will be prompted "Suggestions", followed by the first suggested word.

 To move to the next suggestion in the list, press Space with dot 4 .

To move to the previous suggestion in the list, press Space with dot 1 .

 If you find the word you want to use, move to the desired word, and then press Enter .

 You will be prompted "Alert, apply changes. Do you want to correct only this occurrence or all occurrences of this word?".

 If you want to correct only the first occurrence of this word in your document, press Space with dot 4 . You will be prompted "Correct once button". Now, press Enter .

 OR

 If you want to correct all occurrences of this word in your document, press Space with dot 4 twice. You will be prompted "Apply to all button". Now, press Enter .

If there is another misspelled word in your document, you will now be prompted about this. If not, you will be placed back in your document.

Note : If you are moving through the suggestions list, and you cannot find the word you want to use, press Space with E , or press and release the Back button , and you will be placed back at the "Misspelled word edit box", where you can choose a different option.   

To correct the word manually

At the "Misspelled word edit box", press Enter . You can now use Backspace to delete the word you have typed, and type in the new correct word. Then, press Enter .

You will be prompted "Alert, apply changes. Do you want to correct only this occurrence or all occurrences of this word?".

 If you want to correct only the first occurrence of this word in your document, press Space with dot 4 . You will be prompted "Correct once button". Now, press Enter .

OR

If you want to correct all occurrences of this word in your document, press Space with dot 4 twice. You will be prompted "Apply to all button". Now, press Enter .

If there is another misspelled word in your document, you will now be prompted about this. If not, you will be placed back in your document.

To ignore the word

If you ignore the word, it will be left exactly as it is. If you spellcheck the document again, you will be prompted with the same word.

At the "Misspelled word edit box", type a letter S and you will be prompted ""Ignore button". Press Enter .

If there is another misspelled word in your document, you will now be prompted about this. If not, you will be placed back in your document. 

To add the word to your personal spelling dictionary

  If you add the word to your personal spelling dictionary, it will be set as a correct word and the spellchecker will not find it again. Note that you can remove words from your spelling dictionary afterwards if desired - refer to "Managing your personal spelling dictionary" for

 At the "Misspelled word edit box", type a Braille letter A and you will be prompted "Add word to dictionary button". Press Enter .

 If there is another misspelled word in your document, you will now be prompted about this. If not, you will be placed back in your document.

 

10. Managing your personal spelling dictionary

The Touch has a personal spelling dictionary feature. This is useful if you want to add words which would usually be recognised as incorrectly spelt by the Spellchecker feature – refer to “ Using the Spellchecker ” for guidance on using the Spellchecker feature.

When you add a word into your personal spelling dictionary, it will be seen as correctly spelt in future.

Opening the personal spelling dictionary

To open your personal spelling dictionary, follow these steps:

Press and release the Home button, or use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , to go to the Main Menu. You will be prompted “Main Menu”.

Type a letter W . You will be prompted “Word Processor, KeyWord”. Press Enter .

You will be prompted “KeyWord Menu. Create”. Type a letter S .

You will be prompted “Settings”. Press Enter .

You will be prompted “Settings menu”. Press Space with dot 4 .

You will be prompted “Manage personal dictionary”. Press Enter .

You will be prompted “Personal dictionary. For all languages”. You can now choose which personal dictionary you want to select. The first item in the list is “For all languages”. If you want to add a word which will apply to any language, press Enter .

OR

To choose a specific language only for which to add the word to the personal dictionary, press Space with dot 4 or Space with dot 1 until you reach the desired language, and then press Enter .

You will be prompted “Settings”. You are now placed in your personal spelling dictionary.

Adding a new word

To add a new word, follow these steps:

Type a letter A . You will be prompted “Add”. Now, press Enter .

You will be prompted “Add to dictionary”. You are placed in the word field. Type in the word that you want to add, and then press Enter .

You will be prompted “Edit box, optional shortcut”. You are placed in the shortcut field. You have the option to type in a shortcut for the word here.

If you want to use a shortcut, type it here.

OR

If you do not want to use a shortcut, simply press and release the Back button , or use the Braille shortcut Space with E , to exit.

You will be placed in the list of word(s) stored in your personal spelling dictionary. The word has now been added into your dictionary.

Deleting an existing word

To delete an existing word, follow these steps:

In your personal spelling dictionary, you will be placed in your list of saved word(s). Press Space with dot 4 or Space with dot 1 until you reach the word that you want to delete, and then press Enter .

You will be prompted “Add to dictionary”.  Press Space with dot 1 .

You will be prompted “Delete”. Press Enter .

You will be prompted “Settings”. You are placed back in your list of saved word(s). The selected word has now been deleted from your personal spelling dictionary.

11. Generating a visual document preview

When you are working in a document, there may be occasions where you want to show the document to a sighted teacher or colleague. The visual document preview feature is very useful for this, as it shows the document as it will appear when printed or viewed on a standard computer. The visual preview will show all the visual formatting of your document.

You may also notice black boxes and shapes on the touchscreen of the BrailleNote whilst working in a document. These boxes and shapes represent Braille format markers designed for the Braille reader, and these cannot be translated into a visual representation. The visual document preview is really useful for understanding how these format markers will translate to the printed version (and also to how the document will display on a standard computer).

To generate a visual document preview, follow these steps;

With your document open in the Word Processor, use the Braille shortcut Enter with V .

The Touch will now generate a temporary PDF version of your document, which will be displayed on the screen. This will show the document as it would appear when printed, with all visual formatting.

Note : With the visual PDF preview open, you have the option to switch to Explore by Touch mode and then use touchscreen gestures to pan and magnify the document.

To switch to Explore by Touch mode, press and release the Previous (far left) thumb key and the Next (far right) thumb key at the same time. You will be prompted "TouchBraille off".

You can then pan around the visual PDF preview using one finger on the screen. You can change the magnification level using two finger pinch and zoom gestures .

To close the visual document preview, use the Braille shortcut Space with E , or press and release the Back button .

Note : If you switched to Explore by Touch mode whilst you were using the visual document preview, you will automatically be switched back into TouchBraille mode for working your document itself.

 

 

12. Printing a document

It is possible to print a document using the Touch. The Touch can be set up with a printer wirelessly, or via a USB cable connection. There are various apps and services that provide printing support on the Android platform, so this document is not an exhaustive list of every available printing option and method. It is intended to provide a guide to some of the more well known and simple printing methods.

The Touch works with a large range of printers from various manufacturers, including HP, Epson, Samsung and many others.

This guide is broken down into two main areas: printing via WiFi, and printing via USB. Note that it is also possible to print via Bluetooth - this will not be covered specifically in this guide. Note that the sections include some information which is the same as found in another section, mainly relating to setting up the required printing services. The intention is to allow you to follow all the steps for the relevant section in order to achieve the desired result.


Printing via WiFi

There are two general methods of printing via WiFi:

  1. Using the Google Cloud
  2. Using a specific third party application

Using the Google Cloud

The Google Cloud method requires the use of a printer that is Cloud compatible. The printer is then set up with the Google Cloud via a web browser (on the Touch or on another device, such as a PC). The Touch can then communicate with the printer via the Cloud.

 The first step involves setting up the printer with the Cloud. Detailed information and instructions for setting up a variety of printer types can be found at this webpage:

https://www.google.com/cloudprint/learn/printers.html

You will now need to ensure that the Cloud Print service is enabled on your Touch. To do this, follow these steps: 

  • Use the Braille shortcut Space with O to open the Options menu. You will be prompted "Options menu".
  • Type a letter A . You will be prompted "Android system settings". Now, press Enter .
  • You will be prompted "Settings. Wireless and networks". Type a letter P .
  • You will be prompted "Printing". Press Enter .
  • You will be prompted "Printing. Printing services". Press Space with dot 4 .
  • You will be prompted "Cloud Print", followed by either "On" or "Off". If you are prompted that it is On, you can now go to the Main Menu.

OR

  • If you are prompted that it is Off, press Enter .
  • You will be prompted "Cloud print". Press Space with dot 4 twice.
  • You will be prompted "Off. Switch". Press Enter .
  • You will be prompted "Alert, use cloud print? Your document may pass through one or more servers on its way to the printer". Type a letter O .
  • You will be prompted "OK button". Press Enter .
  • You will be placed in the Cloud print list. You can now go to the Main Menu.

With the Cloud Print service enabled, you can now print using the Cloud to your printer.

To now print a document, follow these steps:

  • Press and release the Home button , or use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , to go to the Main Menu.
  • From the Main Menu, type a letter W . You will be prompted "Word Processor, KeyWord". Press Enter .
  • You will be prompted "KeyWord Menu". Type a letter P .
  • You will be prompted "Print". Press Enter .
  • You will be prompted "KeyFiles", followed by the name of the first document in the last folder that you have been using on your Touch. You will now need to locate and select the document that you want to print.

At this point, if you have other printing applications / services installed, you will be placed in the application chooser where you can select the desired application to use. The application to use for printing via the Cloud is Drive PDF Viewer.

  • Press Space with dot 4 or Space with dot 1 until you reach Drive PDF Viewer, and then press Enter . You may need to press Enter again to continue.
  • Your selected document will now be opened in visual preview mode. Type a letter M . You will be prompted "More options button". Now, press Enter .
  • You will be prompted "Showing four items. Send file". Type a letter P .
  • You will be prompted "Print". Press Enter .
  • You will be prompted "Loading document. Print dialog". You are now placed in a dialog where you can specify which printer you want to use, as well as print options such as the number of copies, the paper size and some other useful options.
  • Press Space with dot 4 . You will be prompted with the name of the first printer that has been set up with the Cloud in the list. Press Enter to open the list.
  • You will be prompted "Showing xx items", where "xx" is the total number of printers in the list. Press Space with dot 4 or Space with dot 1 until you reach the printer that you have set up and want to use, and then press Enter .
  • You will be placed back in the print dialog. The default options for the printing will be 1 copy, using A4 print size, black and white mode, portrait orientation and all pages selected to print. If you are happy to use the default options and print straight away, type a letter P . You will be prompted "Print button". Now, press Enter .

OR

  • If you want to change the other printing options, you can do as desired here. Once you have set your printing options, type a letter P . You will be prompted "Print button". Now, press Enter .

Your document should now be printed using the selected printer.

 

Using a specific third party application

There are various third party Android applications that can be used to print via WiFi.

Using the HP Print Service application for HP printers

If you have a HP printer that you want to use with the Touch, you can use the HP Print Service Plug-In application. This is free to download from the Google Play Store. You will need to download and install this application first of all. Once installed, you will need to enable the HP Print Service. To do this, follow these steps:

  • Use the Braille shortcut Space with O to open the Options menu. You will be prompted "Options menu".
  • Type a letter A . You will be prompted "Android system settings". Now, press Enter .
  • You will be prompted "Settings. Wireless and networks". Type a letter P .
  • You will be prompted "Printing". Press Enter .
  • You will be prompted "Printing. Printing services". Press Space with dot 4 until you are prompted "HP Print Service Plugin, off". Press Enter .
  • You will be prompted "HP Print Service Plugin". Press Space with dot 4 twice.
  • You will be prompted "Off, switch". Press Enter .
  • You will be prompted "Alert, use HP Print Service Plugin? Your document may pass through one or more servers on its way to the printer". Type a letter O .
  • You will be prompted "OK button". Press Enter .

You will be placed in the HP printer list. The Touch will now search for available HP wireless printers. Ensure that the printer you want to use is turned on.

  • Press Space with dot 4 or Space with dot 1 until you find the desired printer - this will ensure that the printer has been found and is ready to use. You can now return to the Main Menu.

With the HP Print service enabled, you are now set up to print a document using your HP printer via wireless connection. Note that you will now need to add the printer to the printer list - this only needs to be done once.

To add the new printer to your list of available printers, follow these steps:

  • Press and release the Home button , or use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , to go to the Main Menu.
  • From the Main Menu, type a letter W . You will be prompted "Word Processor, KeyWord". Press Enter.
  • You will be prompted "KeyWord Menu". Type a letter P .
  • You will be prompted "Print". Press Enter .

You will be prompted "KeyFiles", followed by the name of the first document in the last folder that you have been using on your Touch. You can select any document here, as it does not matter which one you select - for this step, you will not actually be printing a document, instead you are going through part of the process in order to set up the printer.

Press Enter to select the first document.

At this point, if you have other printing applications / services installed, you will be placed in the application chooser where you can select the desired application to use. The application to use for printing via the Cloud is Drive PDF Viewer.

  • Press Space with dot 4 or Space with dot 1 until you reach Drive PDF Viewer, and then press Enter. You may need to press Enter again to continue.
  • Your selected document will now be opened in visual preview mode. Type a letter M . You will be prompted "More options button". Now, press Enter .
  • You will be prompted "Showing four items. Send file". Type a letter P .
  • You will be prompted "Print". Press Enter .

You will be prompted "Loading document. Print dialog". You are now placed in a dialog where you can specify which printer you want to use, as well as print options such as the number of copies, the paper size and some other useful options.

  • Press Space with dot 4 . You will be prompted with the name of the first printer that has been set up with the Cloud in the list. Press Enter to open the list.
  • You will be prompted "Showing xx items", where "xx" is the total number of printers in the list. Press Space with dot 4 or Space with dot 1 until you reach the "All printers" item, and then press Enter .
  • You will be placed in a list of all available printers. Press Space with dot 4 or Space with dot 1 until you reach the name of the HP printer, and then press Enter .
  • You will be placed back in the print dialog. You can now return to the Main Menu.

Note that the default printer in the list will now be set to your new HP printer.

You are now set up to print a document. To print a document, follow these steps: 

  • Press and release the Home button , or use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , to go to the Main Menu.
  • From the Main Menu, type a letter W . You will be prompted "Word Processor, KeyWord". Press Enter .
  • You will be prompted "KeyWord Menu". Type a letter P .
  • You will be prompted "Print". Press Enter .

You will be prompted "KeyFiles", followed by the name of the first document in the last folder that you have been using on your Touch. You will now need to locate and select the document that you want to print.

At this point, if you have other printing applications / services installed, you will be placed in the application chooser where you can select the desired application to use. The application to use for printing via the Cloud is Drive PDF Viewer.

  • Press Space with dot 4 or Space with dot 1 until you reach Drive PDF Viewer, and then press Enter . You may need to press Enter again to continue.
  • Your selected document will now be opened in visual preview mode. Type a letter M . You will be prompted "More options button". Now, press Enter .
  • You will be prompted "Showing four items. Send file". Type a letter P .
  • You will be prompted "Print". Press Enter .

You will be prompted "Loading document. Print dialog". You are now placed in a dialog where you can specify which printer you want to use, as well as print options such as the number of copies, the paper size and some other useful options. Note that the default printer selected will be the one you last set up or used.

  • Press Space with dot 4 . You will be prompted with the name of the first printer that has been set up with the Cloud in the list. Press Enter to open the list.
  • You will be prompted "Showing xx items", where "xx" is the total number of printers in the list. Press Space with dot 4 or Space with dot 1 until you reach the printer that you have set up and want to use, and then press Enter .

You will be placed back in the print dialog. The default options for the printing will be 1 copy, using A4 print size, black and white mode, portrait orientation and all pages selected to print.

  • If you are happy to use the default options and print straight away, type a letter P . You will be prompted "Print button". Now, press Enter .

OR

  • If you want to change the other printing options, you can do as desired here. Once you have set your printing options, type a letter P . You will be prompted "Print button". Now, press Enter .

Your document should now be printed using the selected printer

 

Using the PrinterShare application for other printers (via WiFi)

There is an Android application called PrinterShare which works very effectively for printing with a wide range of printers. Note that there are two separate applications: the PrinterShare Print Service application, and the PrinterShare Premium Key application. Full information and further advice can be found at the application's developer webpage as follows:

https://play.google.com/store/apps/details?id=com.dynamixsoftware.printershare&hl=en_GB

Note that the standard PrinterShare Print Service application is free to download and use, and it supports printing via WiFi, Bluetooth and USB connection with some restrictions. It also supports printing a maximum of 20 pages per print job in remote mode over the internet.

For unlimited printing, with no restrictions, you can download and install the PrinterShare Premium Key application, which works in conjunction with the main PrinterShare Print Service. At the time of writing (June 2016), the current price for the PrinterShare Premium Key application is £6.95. The Premium Key application unlocks the premium features of the main PrinterShare Print Service app when installed.

Note : The provider / developer of the PrinterShare app provides information about printer compatibility on a specific webpage: http://printershare.com/help-mobile-supported.sdf . Note that any compatibility problem with a specific printer is related to the app itself, not the Touch, and any printer compatibility advice would need to be requested from the app developer directly.

The main additional premium features provided by the payable PrinterShare Premium Key add-on application are as follows:

  • Unlimited nearby direct printing, via WiFi or Bluetooth, including PDF files, documents, photos and more
  • Unlimited remote printing: you do not have to buy additional credits for pages, or subscribe to the app.
  • No advertisements

You can download and install the PrinterShare Print Service and PrinterShare Premium Key applications from the Play Store.

Once installed, you will need to enable the PrinterShare service. To do this, follow these steps: 

  • Use the Braille shortcut Space with O to open the Options menu. You will be prompted "Options menu".
  • Type a letter A . You will be prompted "Android system settings". Now, press Enter .
  • You will be prompted "Settings. Wireless and networks". Type a letter P .
  • You will be prompted "Printing". Press Enter .
  • You will be prompted "Printing. Printing services". Press Space with dot 4 until you are prompted "PrinterShare, off". Press Enter .
  • You will be prompted "PrinterShare". Press Space with dot 4 twice.
  • You will be prompted "Off, switch". Press Enter .
  • You will be prompted "Alert, use PrinterShare? Your document may pass through one or more servers on its way to the printer". Type a letter O .
  • You will be prompted "OK button". Press Enter .
  • You can now return to the Main Menu.

You will now need to set up your wireless printer with the PrinterShare application.

  • Press and release the Home button , or use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , to go to the Main Menu.
  • From the Main Menu, type a letter W . You will be prompted "Word Processor, KeyWord". Press Enter .
  • You will be prompted "KeyWord Menu". Type a letter P .
  • You will be prompted "Print". Press Enter .
  • You will be prompted "KeyFiles", followed by the name of the first document in the last folder that you have been using on your Touch. Press Enter to select the first document.

You will be placed in the application chooser, where you can select the print service to use.

  • Press Space with dot 4 or Space with dot 1 until you reach the PrinterShare item, and then press Enter . You may need to press Enter again to continue.

On the first occasion that you select the PrinterShare service, you will be prompted "To open PDF files you need to install/update PDF Render Library. It is free. You need at least 4MB on SD card. Download PDF Render Library now?".

  • Type a letter Y . You will be prompted "Yes button". Now, press Enter .

The Touch will now download the relevant components for the PrinterShare application to work with PDF files. When completed, you will now be prompted "Print Preview".

  • Type a letter O . You will be prompted "Options button". Press Enter .
  • You will be prompted "Alert, page scaling". Type a letter S .
  • You will be prompted "Select Printer". Press Enter .
  • You will be prompted "Alert, nearby WiFi". Press Enter to select the WiFi option.

You will be prompted "Nearby printers". You are placed in a list of all nearby wireless printers that your Touch has located.

  • You will now need to press Space with dot 4 or Space with dot 1 until you reach your desired printer, and then press Enter .

Depending on which type of printer you are using, the PrinterShare app may now need to download a specific driver package for your selected printer. This will only occur once for each driver package. If this is required, you will be prompted "To print to Nearby printers you need to install/update Driver Pack. It is free. You need at least 4MB on SD card. Download Driver Pack now?".

  • Type a letter Y . You will be prompted "Yes button". Now, press Enter .

The Touch will now download the relevant driver pack for the PrinterShare application to work with your selected printer type. When completed, you will now be prompted "Options button". You are placed back in the Print Preview screen, where you are now ready to print.

You have now completed the required setup in order to print using your Touch and the selected printer. You can now return to the Main Menu.

To print a document, follow these steps:

  • From the Main Menu, type a letter W . You will be prompted "Word Processor, KeyWord". Press Enter .
  • You will be prompted "KeyWord Menu". Type a letter P .
  • You will be prompted "Print". Press Enter .
  • You will be prompted "KeyFiles", followed by the name of the first document in the last folder that you have been using on your Touch. You will now need to locate and select the document that you want to print.

At this point, if you have other printing applications / services installed, you will be placed in the application chooser where you can select the desired application to use.

  • Press Space with dot 4 or Space with dot 1 until you reach PrinterShare, and then press Enter . You may need to press Enter again to continue.

You will be prompted "Alert, print preview". You are placed on the Print Preview screen, where you are now ready to print. PrinterShare uses the default print options of A4 size, portrait orientation, with the last printer you have set up or used as the default printer to use.

  • To continue to print using the last printer used, type a letter P until you are prompted "Print button". Now, press Enter .

OR

  • To select a different printer to use, type a letter O . You will be prompted "Options button". Now, press Enter .

You are placed in the Print Options list. There are also items for Page Scaling, Paper Size, Paper Source, Printout Mode and Duplex Mode. These are other printing options and settings that you can change as desired.

  • You will be prompted "Alert, page scaling". Type a letter S .
  • You will be prompted "Select printer". Press Enter .
  • You will be prompted "Alert, nearby WiFi". Press Enter to select the WiFi option.
  • You will be prompted "Nearby printers". You are placed in a list of available wireless printers in your vicinity. Press Space with dot 4 or Space with dot 1 until you reach the desired printer, and then press Enter .

Note : Remember that if you are selecting a printer from a manufacturer or range that has not been set up before, you may be prompted to install the required driver pack, as described above in this document.

You will be prompted "Alert, print options". You are placed in a dialog where you can choose options relating to the number of copies, as well as the page range to print. The default option is 1 copy, with all pages printed.

  • If you are happy to print using the default options, type a letter O . You will be prompted "OK button". Now, press Enter .

OR

  • If you want to select different printing options for number of copies and / or the page range to be printed, you can do so as required here. Then, type a letter O . You will be prompted "OK button". Now, press Enter .

Your document will now be printed using the selected printer.

Note : If you attempt to print a document, and you have installed the PrinterShare Print Service application but not the PrinterShare Premium Key add-on application, you will be prompted "Alert, user action required. For unlimited printing you need to purchase PrinterShare Premium Key to unlock premium features. With the free version of the app you can continue to print with certain restrictions on nearby wireless (WiFi or Bluetooth) and direct USB connected printers, also you can print without restrictions using Google Cloud or Windows/Mac shared printers. Note: Prior to buying the key we highly recommend printing the test page to ensure compatibility with your printer". 

 

Printing via USB

You will require a specific third party application in order to print via USB connection.

 

Using a HP printer via USB connection

 

If you have a HP printer that you want to use with the Touch, you can use the HP Print Service Plug-In application. This is free to download from the Google Play Store. You will need to download and install this application first of all. Once installed, you will need to enable the HP Print Service. To do this, follow these steps:

  • Use the Braille shortcut Space with O to open the Options menu. You will be prompted "Options menu".
  • Type a letter A . You will be prompted "Android system settings". Now, press Enter .
  • You will be prompted "Settings. Wireless and networks". Type a letter P .
  • You will be prompted "Printing". Press Enter .
  • You will be prompted "Printing. Printing services". Press Space with dot 4 until you are prompted "HP Print Service Plugin, off". Press Enter .
  • You will be prompted "HP Print Service Plugin". Press Space with dot 4 twice.
  • You will be prompted "Off, switch". Press Enter .
  • You will be prompted "Alert, use HP Print Service Plugin? Your document may pass through one or more servers on its way to the printer". Type a letter O .
  • You will be prompted "OK button". Press Enter .
  • You can now return to the Main Menu.
  • Connect the USB printer cable from your HP printer to your Touch. You will be prompted "USB device attached", and a dialog will be presented, which contains the following information: "HP Print Service Plugin. Open HP Print Service Plugin when this USB device is connected?". There is a tickbox for "Use by default for this USB device", as well as Cancel and OK buttons.
  • Press Space with dot 4 three times. You will be prompted "Use by default for this USB device tickbox, not ticked". Press Enter to tick the tickbox, to enable this.
  • Now, type a letter O . You will be prompted "OK button". Press Enter .

 

Note that you will now need to add the printer to the printer list - this only needs to be done once.

 

To add the new printer to your list of available printers, follow these steps:

 

  • Press and release the Home button , or use the Braille shortcut Space with dots 1,2,3,4,5 and 6, to go to the Main Menu.
  • From the Main Menu, type a letter W . You will be prompted "Word Processor, KeyWord". Press Enter .
  • You will be prompted "KeyWord Menu". Type a letter P .
  • You will be prompted "Print". Press Enter .
  • You will be prompted "KeyFiles", followed by the name of the first document in the last folder that you have been using on your Touch. You can select any document here, as it does not matter which one you select - for this step, you will not actually be printing a document, instead you are going through part of the process in order to set up the printer.

Press Enter to select the first document.

 

At this point, if you have other printing applications / services installed, you will be placed in the application chooser where you can select the desired application to use. The application to use for printing via the Cloud is Drive PDF Viewer.

 

  • Press Space with dot 4 or Space with dot 1 until you reach Drive PDF Viewer, and then press Enter .
  • Your selected document will now be opened in visual preview mode. Type a letter M . You will be prompted "More options button". Now, press Enter .
  • You will be prompted "Showing four items. Send file". Type a letter P .
  • You will be prompted "Print". Press Enter .

 

You will be prompted "Loading document. Print dialog". You are now placed in a dialog where you can specify which printer you want to use, as well as print options such as the number of copies, the paper size and some other useful options.

 

Press Space with dot 4 . You will be prompted with the name of the first printer that has been set up with the Cloud in the list. Press Enter to open the list.

 

You will be prompted "Showing xx items", where "xx" is the total number of printers in the list.

 

  • Press Space with dot 4 or Space with dot 1 until you reach the "All printers" item, and then press Enter .
  • You will be placed in a list of all available printers. Press Space with dot 4 or Space with dot 1 until you reach the name of the HP printer, and then press Enter .
  • You will be placed back in the print dialog. You can now return to the Main Menu.

 

Note that the default printer in the list will now be set to your new HP printer.

 

You have now performed the required setup for USB connection between the HP printer and the Touch. You are now set up to print a document. To print a document, follow these steps:

 

To print a document, follow these steps:

  • Press and release the Home button , or use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , to go to the Main Menu.
  • From the Main Menu, type a letter W . You will be prompted "Word Processor, KeyWord". Press Enter .
  • You will be prompted "KeyWord Menu". Type a letter P .
  • You will be prompted "Print". Press Enter .
  • You will be prompted "KeyFiles", followed by the name of the first document in the last folder that you have been using on your Touch. You will now need to locate and select the document that you want to print.

At this point, if you have other printing applications / services installed, you will be placed in the application chooser where you can select the desired application to use. The application to use for printing via the Cloud is Drive PDF Viewer.

  • Press Space with dot 4 or Space with dot 1 until you reach Drive PDF Viewer, and then press Enter .
  • Your selected document will now be opened in visual preview mode. Type a letter M . You will be prompted "More options button". Now, press Enter .
  • You will be prompted "Showing four items. Send file". Type a letter P .
  • You will be prompted "Print". Press Enter .
  • You will be prompted "Loading document. Print dialog". You are now placed in a dialog where you can specify which printer you want to use, as well as print options such as the number of copies, the paper size and some other useful options. Note that the default printer selected will be the one you last set up or used.
  • Press Space with dot 4 . You will be prompted with the name of the first printer that has been set up with the Cloud in the list. Press Enter to open the list.
  • You will be prompted "Showing xx items", where "xx" is the total number of printers in the list. Press Space with dot 4 or Space with dot 1 until you reach the printer that you have set up and want to use, and then press Enter .
  • You will be placed back in the print dialog. The default options for the printing will be 1 copy, using A4 print size, black and white mode, portrait orientation and all pages selected to print. If you are happy to use the default options and print straight away, type a letter P . You will be prompted "Print button". Now, press Enter .

OR

  • If you want to change the other printing options, you can do as desired here. Once you have set your printing options, type a letter P . You will be prompted "Print button". Now, press Enter .

Your document should now be printed using the selected printer.

 

Using the PrinterShare application for other printers (via USB)

 

There is an Android application called PrinterShare which works very effectively for printing with a wide range of printers. Note that there are two separate applications: the PrinterShare Print Service application, and the PrinterShare Premium Key application. Full information and further advice can be found at the application's developer webpage as follows:

https://play.google.com/store/apps/details?id=com.dynamixsoftware.printershare&hl=en_GB

Note that the standard PrinterShare Print Service application is free to download and use, and it supports printing via WiFi, Bluetooth and USB connection with some restrictions. It also supports printing a maximum of 20 pages per print job in remote mode over the internet.

For unlimited printing, with no restrictions, you can download and install the PrinterShare Premium Key application, which works in conjunction with the main PrinterShare Print Service. At the time of writing (June 2016), the current price for the PrinterShare Premium Key application is £6.95. The Premium Key application unlocks the premium features of the main PrinterShare Print Service app when installed.

Note : The provider / developer of the PrinterShare app provides information about printer compatibility on a specific webpage: http://printershare.com/help-mobile-supported.sdf . Note that any compatibility problem with a specific printer is related to the app itself, not the Touch, and any printer compatibility advice would need to be requested from the app developer directly.

The main additional premium features provided by the payable PrinterShare Premium Key add-on application are as follows:

  • Unlimited nearby direct printing, via WiFi or Bluetooth, including PDF files, documents, photos and more
  • Unlimited remote printing: you do not have to buy additional credits for pages, or subscribe to the app.
  • No advertisements

You can download and install the PrinterShare Print Service and PrinterShare Premium Key applications from the Play Store.

Once installed, you will need to enable the PrinterShare service. To do this, follow these steps:

  • Use the Braille shortcut Space with O to open the Options menu. You will be prompted "Options menu".
  • Type a letter A . You will be prompted "Android system settings". Now, press Enter .
  • You will be prompted "Settings. Wireless and networks". Type a letter P .
  • You will be prompted "Printing". Press Enter .
  • You will be prompted "Printing. Printing services". Press Space with dot 4 until you are prompted "PrinterShare, off". Press Enter .
  • You will be prompted "PrinterShare". Press Space with dot 4 twice.
  • You will be prompted "Off, switch". Press Enter .
  • You will be prompted "Alert, use PrinterShare? Your document may pass through one or more servers on its way to the printer". Type a letter O .
  • You will be prompted "OK button". Press Enter .

You can now return to the Main Menu.

  • Connect the USB printer cable from your printer to your Touch. You will be prompted "USB device attached", and a dialog will be presented, which contains the following information: "PrinterShare. Allow the app PrinterShare to access the USB device?". There is a tickbox for "Use by default for this USB device", as well as Cancel and OK buttons.
  • Press Space with dot 4 three times. You will be prompted "Use by default for this USB device tickbox, not ticked". Press Enter to tick the tickbox, to enable this.

Now, type a letter O . You will be prompted "OK button". Press Enter .

You will now need to set up your printer to work with the Touch via USB connection, with the PrinterShare application.

  • Press and release the Home button , or use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , to go to the Main Menu.
  • From the Main Menu, type a letter W . You will be prompted "Word Processor, KeyWord". Press Enter .
  • You will be prompted "KeyWord Menu". Type a letter P .
  • You will be prompted "Print". Press Enter .
  • You will be prompted "KeyFiles", followed by the name of the first document in the last folder that you have been using on your Touch. Press Enter to select the first document.
  • You will be placed in the application chooser, where you can select the print service to use. Press Space with dot 4 or Space with dot 1 until you reach the PrinterShare item, and then press Enter . You may need to press Enter again to continue.
  • On the first occasion that you select the PrinterShare service, you will be prompted "To open PDF files you need to install/update PDF Render Library. It is free. You need at least 4MB on SD card. Download PDF Render Library now?". Type a letter Y . You will be prompted "Yes button". Now, press Enter .

The Touch will now download the relevant components for the PrinterShare application to work with PDF files. When completed, you will now be prompted "Print Preview".

  • Type a letter O . You will be prompted "Options button". Press Enter .
  • You will be prompted "Alert, page scaling". Type a letter S .
  • You will be prompted "Select Printer". Press Enter .
  • You will be prompted "Alert, nearby WiFi". Press Space with dot 4 until you reach the Direct USB Connected item, and then press Enter .

You will be prompted "Nearby printers". You are placed in a list of printers connected via USB, so this list should only contain the one printer which will be the one that is currently connected to your Touch.

  • Press Space with dot 4 until you reach the printer name, and then press Enter .

Depending on the specific printer type and model that you are using, the PrinterShare app may locate and use the appropriate driver for your printer.

If this is not the case, you will be prompted with this information: "Action required. We did not find any driver for your printer and recommend using generic one instead. Printing may be black and white. You can also select driver manually. Note: You may also share the printer with our software from printershare.com on Windows, or built-in Printer sharing on Mac". At this point, you have a choice of two options:

  • Select the driver manually from a list

OR

  • Use a generic printer driver

It is best to attempt to locate and select a driver from the list if possible.

  • To do this, type a letter S . You will be prompted "Select manually button". Now, press En t er.
  • You will now be placed in a list of all available printer manufacturers / types. Press Space with dot 4 or Space with dot 1 until you reach the appropriate printer type, and then press Enter .
  • You will now be placed in a list of all available printer models for the selected manufacturer / type. Press Space with dot 4 or Space with dot 1 until you reach the appropriate model of your printer, and then press Enter .

Note : If you cannot locate the appropriate printer type / model, you can press and release the Back button until you are placed back at the action required prompt.

  • To select a generic driver, type a letter U . You will be prompted "Use generic button". Now, press Enter .

After you have either chosen a specific printer driver to use, or the generic printer driver, you will now be placed on the Print Preview screen. 

You will be prompted "Alert, print preview". You are placed on the Print Preview screen, where you are now ready to print. PrinterShare uses the default print options of A4 size, portrait orientation, with the last printer you have set up or used as the default printer to use.

  • To continue to print using the last printer used, type a letter P until you are prompted "Print button". Now, press Enter .

You will be prompted "Alert, print options". You are placed in a dialog where you can choose options relating to the number of copies, as well as the page range to print. The default option is 1 copy, with all pages printed.

  • If you are happy to print using the default options, type a letter O . You will be prompted "OK button". Now, press Enter .

OR

  • If you want to select different printing options for number of copies and / or the page range to be printed, you can do so as required here. Then, type a letter O . You will be prompted "OK button". Now, press Enter .

Your document will now be printed using the selected printer.

 

13. Embossing a document

The Touch will be able to support embossing of documents. When you emboss a document, you produce a hard copy Braille version of the document.

At the current time of writing (June 2016), the Touch does not support embossing. Supported embosser models and further information will be coming soon.

 

14. Using the Find feature in KeyWord

The Find feature can be used in the Word Processor (KeyWord) application. It is very useful if you are looking for a specific word in a document. For example, you might be doing a search for keywords, or you might want to search for a chapter name.

Note that you can choose to search forwards or backwards from your current cursor position in your document. If you want to ensure that the word you are looking for is found if it exists in the document, go to the top of the document first before searching forwards. Otherwise, you may be unsure whether the word you are looking for is before or after your current position and you would need to perform two searches.

Searching forwards in your document

Use the Braille shortcut Space with F . You will be prompted "Find what?". Type the word that you want to find, and then press Enter.

If the word is found in your document, you will be placed on the word.

OR

If the word was not found, you will be prompted "Reached the end of the document. No matches found".

Note : When you press Space with F again, you will be prompted with the word you previously searched for, followed by "Find what?". You can press Enter to quickly search for the next instance of that word again. Alternatively, you can type a new word to search for, and then press Enter .

Searching backwards in your document

Use the Braille shortcut Space with F . You will be prompted "Find what?". Type the word that you want to find. Then, press Space with dot 4 twice. You will be prompted "Previous button". Now, press Enter .

If the word is found in your document, you will be placed on the word.

OR

If the word was not found, you will be prompted "Reached the end of the document. No matches found".

Note : When you press Space with F again, you will be prompted with the word you previously searched for, followed by "Find what?". You can press Space with dot 4 twice, then Enter , to quickly search for the previous instance of that word again.

Alternatively, you can type a new word to search for, and then press Space with dot 4 twice, then press Enter .

15. Copying, cutting, moving and pasting contents

Copying and pasting content

You can copy and paste content (text) inside documents, emails and other applications where you are working with text.

The ability to copy and paste text is really useful in a situation where you want to repeat a sentence or passage of text, as it saves you having to manually type out the same text again.

The instructions below describe how to copy and paste text inside the same document. Note that you could copy some text from a document or email, and then paste it into a different document. Once you have selected and copied the text that you want, you are not restricted to where you paste it.

To copy and paste some text, follow these steps:

With your document open, you firstly need to place your cursor at the start position of the section of text that you want to copy. You should place your cursor on the cell just before the first character you want to copy.

Now that your cursor is in the start position, use the Braille shortcut Enter with S . You will be prompted “Selection start”.

Now, you will need to place your cursor at the end position of the section of text that you want to copy. You should place your cursor on the last character that you want to copy.

Now, use the Braille shortcut Enter with S . You will be prompted “Selection end”.

You have now selected the text that you want to copy. On the Braille display, the selected text will be highlighted by your cursor. Now, use the Braille shortcut Backspace with Y to copy your selected text. You will be prompted “Copied”.

Now, you will need to decide where you want to paste your text to. Place your cursor at the desired position. Now, use the Braille shortcut Backspace with V . You will be prompted “Pasted”.

Your selected text will now be pasted and will appear in your document at the selected place.

Cutting and pasting content

You can cut and paste content (text) inside documents, emails and other applications where you are working with text.

The ability to cut and paste text is really useful in a situation where you want to move a section of text from one place to another in a document. You do not have to manually delete the existing text and then type it in the new place. Instead, you can use the cut and paste feature to make it much simpler.

The instructions below describe how to cut and paste (move) text inside the same document. Note that you could cut some text from a document or email, and then paste it into a different document. Once you have selected and cut the text that you want, you are not restricted to where you paste it.

To cut and paste some text, follow these steps:

With your document open, you firstly need to place your cursor at the start position of the section of text that you want to move. You should place your cursor on the cell just before the first character you want to copy.

Now that your cursor is in the start position, use the Braille shortcut Enter with S . You will be prompted “Selection start”.

Now, you will need to place your cursor at the end position of the section of text that you want to copy. You should place your cursor on the last character that you want to move.

Now, use the Braille shortcut Enter with S . You will be prompted “Selection end”.

You have now selected the text that you want to move. On the Braille display, the selected text will be highlighted by your cursor. Now, use the Braille shortcut Backspace with X to cut your selected text. You will be prompted “Cut”.

Now, you will need to decide where you want to paste your text to. Place your cursor at the desired position. Now, use the Braille shortcut Backspace with V . You will be prompted “Pasted”.

Your selected text will now be pasted and will appear in your document at the selected place.

16. Working with multiple documents in KeyWord

From software version 3.0 and later, it is possible to have multiple documents open in the Word Processor (KeyWord). This is very useful as you can switch between your documents for reference, as well as giving you the ability to quickly copy and paste information between documents. This feature provides a more efficient way of working with your documents in the Word Processor.

To work with multiple documents, follow these steps:

You will firstly have one document open in KeyWord. This may be a new document that you have just created, or an existing document that you have opened.

Refer to " Opening an existing document " for guidance on how to open an existing saved document.

Refer to " Creating a new document " for guidance on how to create a new document.

Note : If you want to switch from an existing document to a blank document to make notes, you can create a new blank document from your existing position inside your current document.

To create a new additional document in KeyWord, press Backspace with N .

With your first document open, ensure that the document is saved. You can press Space with S to save the document before you switch.

To switch to a second document, press Space with dots 1,2,5 and 6 (the "ou" sign). You will be placed in a list of the other documents in the same folder as your currently open document. From here, you can choose a document to open from within the same folder, or you can select a different folder (or a drive if desired) in the usual way. Once you have navigated to the desired document, press Enter to open it.

You now have two documents open in KeyWord. To switch back and forth between the two open documents, press Space with dots 1,2,5 and 6 .

If you want to open a third document, press Backspace with O . You will be placed in a list of the other documents in the same folder as your currently open document. From here, you can choose a document to open from within the same folder, or you can select a different folder (or a drive if desired) in the usual way. Once you have navigated to the desired document, press Enter to open it.

You will now be placed in your third document. At this point, there are two options:

  • If you want to simply switch to one of your other opened documents, press Space with dots 1,2,5 and 6 . You will be placed in a list of your currently opened documents. Navigate to the desired document in the list, and then press Enter to open it.

OR

  • If you want to open another document, press Backspace with O . You will be placed in a list of the other documents in the same folder as your currently open document. From here, you can choose a document to open from within the same folder, or you can select a different folder (or a drive if desired) in the usual way. Once you have navigated to the desired document, press Enter to open it.
When you have two or more documents open, you can close each document in the usual way. Once you have closed the current document, you will be placed back in the document that you opened previously. You can repeat this process to close all your opened documents. Once you have closed the first opened document, you will then be placed back in the KeyWord Menu.

17. Creating a new folder

The Touch comes with a variety of folders already present on the internal drive. A folder called "Documents" is useful to use as a starting point for any documents you create and write when you are getting used to the Touch. 

It is however possible to create your own folders. Note that the Touch supports the creation of subfolders (a folder within another folder) - refer to " Creating a new subfolder " for guidance on doing this.

To create a new folder, follow these steps:

Press Space with dots 1,2,3,4,5 and 6, or press and release the Home button , to go to the Main Menu.

From the Main Menu, type a Braille letter F . You will be prompted "Files Manager, KeyFiles". Press Enter .

You will be placed in a list of existing documents and files in the last folder / subfolder that you have been using on the Touch. You will be prompted with the name of the first item in the list. Press Space with dot 1 , and you will be prompted "Go to parent folder". Press Enter .

If you are prompted with an item any more times, press Space with dot 1 until you are prompted "Go to parent folder", and then press Enter .

After moving up through your folder structure, you will then be prompted "USB". Note that currently, the USB and SD Card items will always be present in the drive list, even when you do not have a USB drive or SD card currently inserted into the unit.

Use Space with dot 1 , or Space with dot 4 , to move through the drive list. When you are placed on the drive that you want to create the new folder on, press Enter .

You will be prompted with the name of the first item in the list. You are now in a list of the existing folders on the selected drive. Press Space with N .

You will be prompted "Alert KeyFiles. Input the new directory name. Directory, cancel, OK". You are now in the new folder field. Type the desired name for your new folder, and then press Enter .

You will be placed back in the folder list. Your new folder has now been created and is ready to use.

18. Renaming a folder

It is possible to rename folders using the Touch. You can rename folders you have created on the Touch's internal drive, as well as folders on a USB pen drive or SD card.

Note that you should never rename system folders on the Touch's internal drive. These are folders that are already present on the Touch. You should only rename folders that you have created yourself on the Touch.

To rename a folder, follow these steps: 

Use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , or press and release the Home button, to go to the Main Menu. 

From the Main Menu, type a letter F . You will be prompted "Files Manager, KeyFiles". Press Enter

You will be prompted "KeyFiles, xx". At this point, you are placed in a list of the folders / subfolders and files within the last folder or subfolder that you have been using on the Touch. Press Space with dot 1 and then press Enter to go up a level.

Depending on your current location, you may be prompted with the first item in the list one or more times. In this case, press Space with dot 1 and then press Enter until you are prompted with "Drive selection". You are now placed in the list of drives on your Touch.

Press Space with dot 4 , or Space with dot 1 , until you locate the drive that contains the document or file that you want to delete. Then, press Enter .

You will be prompted with the name of the first item in the list. You are now placed in the list of folders and files on the selected drive.

Press Space with dot 4 , or Space with dot 1 , until you locate the folder that you want to rename. Then, press Backspace with R .

You will be prompted "Alert, KeyFiles. Input the new name". Type the desired new name for your folder, and then press Enter .

You will be placed back in the list of folders on the selected drive. Your folder is now renamed. 

Note : You can also rename subfolders using the same method. The only difference would be that you would need to firstly select the folder containing the subfolder you want to rename, then navigate to the subfolder and use the Rename action on it.

19. Renaming a document or file

You can rename documents and files on the Touch. Note that it is recommended that you do not rename any of the system files that come on the Touch, as this can cause a feature or application to not work correctly or as expected.

To rename a document or file, follow these steps:

Use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , or press and release the Home button , to go to the Main Menu.

From the Main Menu, type a letter F . You will be prompted "Files Manager, KeyFiles". Press Enter .

You will be prompted "KeyFiles. Go to parent folder". At this point, you are placed in a list of the folders / subfolders and files within the last folder or subfolder that you have been using on the Touch. Press Enter to go up a level.

Depending on your current location, you may be prompted "Go to parent folder" one or more times. Keep pressing Enter until you are prompted with "USB". You are now placed in the list of drives on your Touch.

Press Space with dot 4 , or Space with dot 1 , until you locate the drive that contains the document or file that you want to delete. Then, press Enter .

You will be prompted "Go to parent folder". You are now placed in the list of folders and files on the selected drive.

Press Space with dot 4 , or Space with dot 1 , until you locate the folder that contains the document or file that you want to delete. Then, press Enter

You will be prompted "Go to parent folder". You are now placed in the list of files (and subfolders, if there are any) in the selected folder.

Press Space with dot 4 , or Space with dot 1 , until you locate the document or file that you want to delete. Then, press Backspace with R .

You will be prompted "Alert, KeyFiles. Input the new name....".

Type the desired name for your document / file, and then press Enter . Note that you will need to include the current file extension. For example, if your document is a Word DOCX file, you will need to include the ".docx" part after the new name.

If you do not include the file extension, you will be prompted "Changing a file's extension can make a file unusable. Are you sure you want to change the extension of this file?". At this point, you should press Space with dot 4 and you will be prompted "No button". Then, press Enter . You will then be placed back on the original document name in the list, and you can then use Backspace with R and go through the renaming procedure as described above.

After successfully renaming your document or file, you will be placed back at the list of documents and files in the same folder. Your document / file is now renamed.

Note that you can also rename folders on the Touch. Refer to " Renaming a folder " for guidance on this.

20. Working with drives, folders and files

The BrailleNote Touch is an electronic computer that has an inbuilt hard drive for storing your work, as well as supporting the use of external storage devices such as USB pen drives and SD cards. As such, you will be working with documents and other files on the internal hard drive as well as on USB drives and SD cards.

You will come across the terms "drive", "folder" and "file" quite regularly, so it is useful to have an understanding of what these terms mean.

Drive - a drive is a physical disk that stores folders and files. The BrailleNote Touch has an internal (inbuilt) drive, which is referred to as "Storage". When you are prompted with "Storage" you will know that the drive being referred to is the BrailleNote's own internal drive.

When you connect a USB pen drive or external USB hard drive to the Touch, the USB drive is referred to as "USB".

When you insert an SD card into the Touch, the SD card is referred to as "SD card".

There will be many situations when using the Touch that you can browse and select the desired drive.

Folder - a folder is a location for storing documents and files on a specific drive. You can think of a folder as being like a physical folder in which you might store pieces of paper that represent individual assignments or pieces of work. There is a Documents folder already present on the Touch that you can use to store documents and files, but you can also create your own folders if you wish.

The Touch also supports the use of subfolders, often referred to as directories. A subfolder is simply a folder that is stored within another folder.

File - a file is an individual document, audio track etc that is stored inside a specific folder or subfolder. You can think of a file as being like a physical piece of paper that you would store within a particular folder.

A folder can contain no files, or may contain one or multiple files depending on the situation.

 

21. Deleting a whole document or file

You can delete a whole document or other file on the Touch. The most efficient method to delete documents and files is to use the File Manager application.

To delete a document / file, follow these steps:

Use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , or press and release the H ome button , to go to the Main Menu.

From the Main Menu, type a letter F . You will be prompted "Files Manager, KeyFiles". Press Enter .

You will be prompted "KeyFiles, xx". At this point, you are placed in a list of the folders / subfolders and files within the last folder or subfolder that you have been using on the Touch. Press Space with dot 1 and then press Enter to go up a level. 

Depending on your current location, you may be prompted with the first item in the list one or more times. In this case, press Space with dot 1 and then press Enter until you are prompted with "Drive selection". You are now placed in the list of drives on your Touch.

Press Space with dot 4 , or Space with dot 1 , until you locate the drive that contains the document or file that you want to delete. Then, press Enter .

You will be prompted with the name of the first item in the list. You are now placed in the list of folders and files on the selected drive.

Press Space with dot 4 , or Space with dot 1 , until you locate the folder that contains the document or file that you want to delete. Then, press Enter .

You will be prompted with the name of the first item in the list. You are now placed in the list of files (and subfolders, if there are any) in the selected folder.

Press Space with dot 4 , or Space with dot 1 , until you locate the document or file that you want to delete. Then, press Backspace with dots 2,3,5 and 6 .

You will be prompted "Alert, KeyFiles. Are you sure you want to delete this file?".

To confirm deletion of the document / file, type a letter O . You will be prompted "OK button". Press Enter .

You will be prompted "Deleted". You will now be placed back in the list of files in the same folder.

22. Copying a file

You can copy a file from one location to another on the Touch. A file could be a document you have written in the Word Processor, or a different type of file such as an audio track. Note that when you copy a file, the original is left untouched, with the copied version going into the selected location.

To copy a file, follow these steps:

Use the Braille shortcut Space with dots 1,2,3,4,5 and 6 , or press and release the Home button , to go to the Main Menu.

From the Main Menu, type a letter F . You will be prompted "Files Manager, KeyFiles". Press Enter.

You will be prompted "KeyFiles, xx", where "xx" is the name of the first item in the list. At this point, you are placed in a list of the folders / subfolders and files within the last folder or subfolder that you have been using on the Touch. Press Space with D .

You are prompted with "Drive selection". You are now placed in the list of drives on your Touch.

Press Space with dot 4 , or Space with dot 1 , until you locate the drive that contains the document or file that you want to copy. Then, press Enter .

You will be prompted with the name of the first item in the list. You are now placed in the list of folders and files on the selected drive.

Press Space with dot 4 , or Space with dot 1 , until you locate the folder that contains the document or file that you want to copy. Then, press Enter .

You will be prompted with the name of the first item in the list. You are now placed in the list of files (and subfolders, if there are any) in the selected folder.

Press Space with dot 4 , or Space with dot 1 , until you locate the document or file that you want to copy. Then, press Backspace with Y . You will be prompted "Copied".

You will now need to navigate to the location that you want to copy the file to. Press Space with D .

You are prompted with "Drive selection". You are now placed in the list of drives on your Touch.

Press Space with dot 4 , or Space with dot 1 , until you locate the drive that contains the folder that you want to copy the file into. Then, press Enter .

You will be prompted with the name of the first item in the list. You are now placed in the list of folders and files on the selected drive.

Press Space with dot 4 , or Space with dot 1 , until you locate the folder that you want to copy the file into. Then, press Enter .

You will be prompted with the name of the first item in the list. You are now placed in the list of files (and subfolders, if there are any) in the selected folder.

Press Backspace with V . Note that if the file is very large, you can choose to leave the file transfer to continue in the background. This frees you up to do other things on the Touch whilst the file is copying. If you want to do this, press Space with dot 4 until you are prompted "Do in background button", and then press Enter .

When the file has now successfully copied, and it will appear in the list of documents and files that you are currently in.

Note : You can move a file into a subfolder (a folder within a folder) using the same method. The only difference would be that you should open the main level folder first, then the subfolder, before you use the Backspace with V command.

 

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