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Module 3: Being inclusive in class...Preparing resources effortlessly

 

 

Being inclusive in class...Preparing resources effortlessly
More often than not as a TVI you spend hours in the day or night for some, trying to prepare school material in an accessible format to accommodate your learners. At HumanWare we understand that on some occasions, there might be a change in the lesson plan, and the material you prepared is no longer required. As a TVI you are left in a desperate situation trying to make what you have available in an accessible format on the spot. Why not use the BrailleNote Touch to gain instant access to what all other learners have and leave the stress behind you. There has never been a better time to learn how quickly and efficiently you can make resources more accessible with little effort, ensure your learners can work together with no limits.

Benefits for the learner

Learners benefit academically in an inclusion setting, and using the BrailleNote Touch not only allows the learners to be socially integrated with their peers, but they can interact at the same pace. Using integrated apps like KNFB reader learners can instantly have access to printed material and choose to read them in their preferred medium of Braille and Audio.

Benefits for the Teachers / Parents / TVI

The idea of "diversity" rather than remaining an empty catchword, takes shape in the inclusion classroom. Managing your time effectively and utilising your skills where it is needed is what's important to you as a TVI and to the learner, so embrace the effectiveness of the BrailleNote Touch to be inclusive. No more having to type in Braille using the Perkins, give your learners instants access from many different file types.

Download Module document word format

 

1. Supported file types and formats

2. Copying a file

3. Using KNFB Reader

4. How to convert, open and navigate and PowerPoint presentation file

5. Opening a file or folder in File Manager

6. Working with Spreadsheets using Google Sheets

 

1. Supported file types and formats

The BrailleNote Touch supports a variety of file types and formats “out of the box”. The following file formats are supported:

  • RTF (Rich Text Format)
  • DOC (Microsoft Word 1997-2003)
  • DOCX (Microsoft Word 2007 and above)
  • TXT (plain text)
  • BRF (Plain Braille file)
  • HTML
  • XML
  • MP3 audio
  • WMA audio
  • WAV audio
  • OGG audio
  • MP4 audio
  • DAISY book - DAISY 2.x and NISO Z39.86 (DAISY 3) formats
  • PDF (must contain text)

Note: You can install third party Android applications to provide support for other file types and formats not listed above. In this sense, you are restricted only by the Android applications you install and use on the Touch.

As an example, you could open video files on the Touch by downloading and installing the VLC application from the Google Play Store.

2. Copying a file

You can copy a file from one location to another on the Touch. A file could be a document you have written in the Word Processor, or a different type of file such as an audio track. Note that when you copy a file, the original is left untouched, with the copied version going into the selected location.

To copy a file, follow these steps:

Use the Braille shortcut Space with dots 1,2,3,4,5 and 6, or press and release the Home button, to go to the Main Menu.

From the Main Menu, type a letter F. You will be prompted “File Manager, KeyFiles”. Press Enter.

You will be prompted “KeyFiles, xx”, where “xx” is the name of the first item in the list. At this point, you are placed in a list of the folders / subfolders and files within the last folder or subfolder that you have been using on the Touch. Press Space with D.

You are prompted with “Drive selection”. You are now placed in the list of drives on your Touch.

Press Space with dot 4, or Space with dot 1, until you locate the drive that contains the document or file that you want to copy. Then, press Enter.

You will be prompted with the name of the first item in the list. You are now placed in the list of folders and files on the selected drive.

Press Space with dot 4, or Space with dot 1, until you locate the folder that contains the document or file that you want to copy. Then, press Enter.

You will be prompted with the name of the first item in the list. You are now placed in the list of files (and subfolders, if there are any) in the selected folder.

Press Space with dot 4, or Space with dot 1, until you locate the document or file that you want to copy. Then, press Backspace with Y. You will be prompted “Copied”.

You will now need to navigate to the location that you want to copy the file to. Press Space with D.

You are prompted with “Drive selection”. You are now placed in the list of drives on your Touch.

Press Space with dot 4, or Space with dot 1, until you locate the drive that contains the folder that you want to copy the file into. Then, press Enter.

You will be prompted with the name of the first item in the list. You are now placed in the list of folders and files on the selected drive.

Press Space with dot 4, or Space with dot 1, until you locate the folder that you want to copy the file into. Then, press Enter.

You will be prompted with the name of the first item in the list. You are now placed in the list of files (and subfolders, if there are any) in the selected folder.

Press Backspace with V. Note that if the file is very large, you can choose to leave the file transfer to continue in the background. This frees you up to do other things on the Touch whilst the file is copying. If you want to do this, press Space with dot 4 until you are prompted “Do in background button”, and then press Enter.

When the file has now successfully copied, it will appear in the list of documents and files that you are currently in.

Note: You can move a file into a subfolder (a folder within a folder) using the same method. The only difference would be that you should open the main level folder first, then the subfolder, before you use the Backspace with V command.

 

3. Using KNFB Reader

Contents

Overview of KNFB Reader 2

Capabilities of KNFB Reader 2

What the KNFB Reader Cannot Do. 2

Opening KNFB Reader 3

Overview of the KNFB Reader image capture screen.. 3

Closing KNFB Reader 5

Settings used when capturing a document 6

Capturing a document 6

Reading the captured text 7

Returning to the image capture screen.. 8

Overview of the reading and text navigation screen.. 8

Capturing a multi-page document 9

Multi page document functions. 10

Working with columns. 11

Working with languages. 12

Working with the different scanning modes. 13

Saving a document 15

Opening a saved document 15

Adding pages to a saved document 16

Redo the OCR process. 17

Using the tilt guidance feature. 17

Using the field of view report feature. 18

Sharing a document 18

Deleting a document 20

Renaming a documrefeent 21

Using the File Explorer 22

Opening an external PDF or image file. 22

Opening a photo from the Photos or Gallery section.. 24

The Settings menu.. 25

Overview of KNFB Reader

The KNFB Reader application is provided as part of the Touch version 2.0 software and later versions.

KNFB Reader is an application which allows you to use the Touch’s camera to scan printed text and convert it into readable speech and Braille. This document gives you information about how to use the KNFB Reader application effectively.

Note: KNFB Reader can be purchased for use on other Android devices and Apple iOS devices. On the Touch, it is provided free of charge.

Capabilities of KNFB Reader

The KNFB Reader app can read a wide variety of document types you may encounter throughout the day. It performs particularly well for reading printed memos, reports, fliers, and virtually any other kind of document typically printed from a personal computer. It will also read many professionally printed items of various sizes, colours, and styles, including:

  • Books
  • Magazines
  • Most restaurant menus
  • Utility bills
  • Printed mailing addresses
  • Class or conference handouts
  • Hotel bills
  • Printed receipts
  • Airline boarding passes
  • Labels on packaged foods showing contents and nutrition information
  • Transit brochures and schedules
  • CD labels

What the KNFB Reader Cannot Do

The KNFB Reader app has been developed to recognize and process a wide variety of type styles, printing formats, and lighting conditions. However, as computer software, the app is not quite as adaptable as the human brain.

You can expect some printed matter to be read accurately with very high reliability, but in other instances performance with a particular type of print or item may not meet your need. In general you should give the KNFB Reader app a try with things you need to read. This will help you to learn best what to expect.

The KNFB Reader app is not designed for use with handwriting or scrolling text on a screen or sign. Accuracy for household product containers (food boxes, tea bags, milk containers, detergent bottles, etc.) may vary, especially if the written information on these containers is artistically presented or is surrounded by pictures and graphics.

Other circumstances that may decrease accuracy include:

  • text printed on cylinders with warped or incomplete images (such as soup cans or medicine bottles)
  • LED and LCD screens with refreshing text (such as digital clocks, computer screens, and cell phone screens)
  • vending machine buttons and instructions
  • engraved print (such as serial numbers) on machines
  • very large printed text
  • posted signs such as signs on transit vehicles and signs in shop windows
  • conventional, analog clocks

Opening KNFB Reader

To open the KNFB Reader application, follow these steps:

From the Main Menu, type a letter K. You will be prompted “KNFB Reader”. Now, press Enter.

The KNFB Reader application will be launched. Note that the application will import required data on the first occasion that you use it. You will be prompted “Importing” whilst this procedure is taking place. It can therefore take a little longer before you are ready to capture a document.

When the application has been fully launched, you will be placed on the main image capture screen. The next section describes the layout of the image capture screen, and the items and buttons presented and their functions.

Overview of the KNFB Reader image capture screen

The image capture screen displays a live view of the Touch’s camera. You will be using the Touch’s camera to capture pages / documents.

As with all applications on the Touch, you can move through all the items on the screen by using the standard KeySoft navigation commands.

To move to the next item on the screen, press and release the Next (far right) thumb key, OR press Space with dot 4.

To move to the previous item on the screen, press and release the Previous (far left) thumb key, OR press Space with dot 1.

You can also make use of first letter navigation to move directly to a specific item.

It is good practice to navigate through the items on the image capture screen on the first occasion that you use the KNFB Reader app. This will give you a good understanding of the available items and their layout.

The image capture screen has the following items. These are ordered from first to last, with the first being the one that you will be positioned on if you use the command to go to the top of the screen.

To move to the first item on the screen, press Space with dots 1,2 and 3.

To move to the last item on the screen, press Space with dots 4,5 and 6.

  • File Explorer
  • Settings
  • Camera Flash
  • Tilt Guidance
  • Take Picture
  • Field of View Report
  • Add Picture from Library
  • Batch Mode
  • Set Language
  • Select Document Type
  • Select Picture Mode
  • File Explorer – this item is a button, and it is used to open the File Explorer where you can browse saved files and open them for reading.
  • Settings – this item is a button, and it is used to open the Settings menu where you can configure various options relating to the app.
  • Camera Flash – this item is a button, and it is used to change the camera’s flash behaviour.
  • Tilt Guidance – this item is a button, and it is used to toggle the use of tilt guidance.
  • Take Picture – this item is a button, and it is used to activate the Touch’s camera and take a picture of the material that is currently placed under the camera.

Note: The Action button on the Touch can be used to take a picture, so it is not necessary to use the Take Picture button itself.

  • Field of View Report – this item is a button, and it is used to give you information about how your Touch’s camera is positioned relative to the document that is placed under the camera. When you select this option, a field of view report will be generated.
  • Add Picture from Library – this item is a button, and it is used to open the photo library on the Touch where you can then select an image file to open and process in KNFB Reader.
  • Batch Mode – this item is a button, and it is used to toggle between using batch mode for multiple pages and single page mode.
  • Set Language – this item is a button, and it is used to select the desired OCR language that will be used to process the text of captured documents.
  • Select Document Type – this item is a button, and it is used to set how KNFB Reader deals with columns in captured documents.
  • Select Picture Mode – this item is a button, and it is used to set how KNFB Reader uses the Touch’s camera to capture documents.

Note: There is detailed guidance on the features described above later in this document.

Closing KNFB Reader

The KNFB Reader app can be closed in the same way as other apps on the Touch.

You can stop using the app by simply going to the Main Menu, which you can achieve by pressing and releasing the Home button, OR using the Braille shortcut Space with dots 1,2,3,4,5 and 6. Note that this will not completely shut down the app.

If you want to shut down the app completely and clear it from memory, you will need to do the following: Press and hold the Contextual Menu button, OR use the Braille shortcut Space with dots 2,3 and 5. You will be prompted “Recent apps”.

Type a letter C. You will be prompted “Clear all button”. Now, press Enter.

The KNFB Reader app will now be closed and shut down completely.

Settings used when capturing a document

Note: KNFB Reader is set up by default to scan / capture documents using the following four default settings:

  1. Language set to English
  2. Single page documents
  3. Multi column documents
  4. Manual scanning mode

It is possible to change all of these settings as desired.

Capturing a document

To capture a document in KNFB Reader, follow these steps. Note that KNFB Reader will be set up to capture documents as described above.

You will firstly need to be placed on the main image capture screen. Place the desired document on a flat surface.

You will now need to lift the Touch into a position where it is above the document. It will need to be horizontally level over the document. You should aim to get all of the document’s content displayed in the image window, as this will ensure that the whole document gets captured.

To capture the document, there are two methods that you can use:

  1. Press and release the Action button located on the right edge of the Touch

OR

  1. Type a letter T to move straight to the Take Picture button. You will be prompted “Take picture button”. Now, press Enter.

The Touch will now capture your document. You will hear a camera shutter sound, and the document will be processed. As a general rule, the time taken to process the document will depend on the complexity of the document – the more complex the document, the longer the process will take.

When the document has been processed, the Touch will start reading the text using speech. You will be automatically placed on the text box containing all the text of your captured document. 

You can make use of standard KeySoft text reading and navigation commands at this point.

Note: At this point, you have captured the document, but it has not been saved. You can save the document if you want to read it at a later time, without having to capture the document again.

Reading the captured text

Speech reading commands

To pause the speech reading, press Backspace with Enter

To resume the speech reading, press Space with G

To read the next paragraph, press Space with dots 5 and 6

To read the previous paragraph, press Space with dots 2 and 3

To read the current paragraph, press Space with dots 2,3,5 and 6

To read the next line, press Space with dot 4

To read the previous line, press Space with dot 1

To read the current line, press Space with C

To read the next word, press Space with dot 5

To read the previous word, press Space with dot 2

To read the current word, press Space with dots 2 and 5

To read the next character, press Space with dot 6

To read the previous character, press Space with dot 3

To read the current character, press Space with dots 3 and 6

Braille reading commands

To read forwards using the Braille display, press the inner right thumb key.

To read backwards using the Braille display, press the inner left thumb key.

Returning to the image capture screen

When you have captured a document, you are placed on the reading and text navigation screen and the Touch will automatically start reading your document in speech.

If you want to stop reading the document and discard the captured text, simply press and release the Back button, OR use the Braille shortcut Space with E, to return back to the image capture screen.

From this point, you can capture a new document, or perform other tasks within the app.

Overview of the reading and text navigation screen

The reading and text navigation screen is displayed when you have captured a document using the Touch’s camera, as well as when you have opened a saved document to read.

The reading and text navigation screen has the following items. These are ordered from first to last, with the first being the one that you will be positioned on if you use the command to go to the top of the screen.

To move to the first item on the screen, press Space with dots 1,2 and 3.

To move to the last item on the screen, press Space with dots 4,5 and 6.

  • Page number
  • Settings
  • View Image
  • Add Page to Document
  • Redo OCR
  • Save Document
  • Document text
  • Previous Page
  • Next Page
  • Page number – this item is a label, and it informs you of the current page number and the total number of pages for your document.

Note that for single page captures this will always be “page 1 of 1”. For multi-page captures this will differ depending on how many pages your document consists of and which page you are positioned on.

  • Settings – this item is a button, and it is used to open the Settings menu where you can configure various options relating to the app.
  • View Image – this item is a button, and it is used to view the original image of the captured page that you currently have open.
  • Add Page to Document – this item is a button, and it is used to add an extra page into your document.
  • Redo OCR – this item is a button, and it is used to perform the OCR text recognition of the current page again.
  • Save Document – this item is a button, and it is used to save the current page so that you can read it later in the app.
  • Document text – this item is a text box, and it is the main part of the reading and text navigation screen. The Document text box displays the text of the current page.
  • Previous Page – this item is a button, and it is used to move to the previous page within a multi-page document.
  • Next Page – this item is a button, and it is used to move to the next page within a multi-page document.

Note: There is detailed guidance on the features described above later in this document.

Capturing a multi-page document

You can capture multiple pages and have them saved as one document in KNFB Reader.

To capture a multi-page document, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

You will now need to enable multi page mode. Type a letter B. You will be prompted “Batch mode off. Double tap to change setting, button”. Now, press Enter.

You will be prompted “Batch mode on”. You can now proceed to capture your desired pages.

Place the first page under the Touch’s camera, and then press and release the Action button. You will hear the shutter sound which indicates that the page has been captured.

You can now repeat this process for every page that you want to capture. When you have finished capturing your pages, type a letter B. You will be prompted “Batch mode on, double tap to change setting, button”. Now, press Enter.

You will be prompted “Analysing x pages, please wait”, where “xx” is the total number of pages that you have captured. You will also be prompted when the last page is being analysed. When all pages have been analysed, you will be prompted “Page 1 of xx”, where “xx” is the total number of pages.

You are now placed on the reading and text navigation screen. Your multi page document is now captured, and you can proceed to read it. You can make use of the general commands for reading text as described in the “Capturing a document” section of this document.

Note: At this point, you have captured the document, but it has not been saved. You can save the document if you want to read it at a later time, without having to capture the document again.

Note: Batch mode can be particularly useful when used in conjunction with the stand mode. This would apply when you are using the Touch in a tablet stand and you want to capture a whole collection of pages or a book. f

There are also some additional functions which are specific to multi page documents. These are described below.

Multi page document functions

To move to the next page of your multi page document, type a letter N. You will be prompted “Next page button”. Now, press Enter.

To move to the previous page of your multi page document, type a letter P twice. You will be prompted “Previous page button”. Now, press Enter.

Note: If you have a multi page document open, you can read the content of the current page in the document text box on the reading and text navigation screen. When you reach the end of the current page, you will not automatically be moved onto the next page. You will therefore need to manually move to the next page using the steps described above.

Working with columns

KNFB Reader enables you to work with text that is organised in columns. There are two distinct modes that can be used within the app:

  • Multi column
  • Single column

The default mode used is multi column. In multi column mode, text in one or more columns will be recognised as such and the text will be read in the intended order. For example, if a page has two vertical columns containing text, all of the text within the first column will be read first, followed by all of the text within the second column.

The alternative mode is single column. In single column mode, text in one or more columns is treated as lines. This mode is useful for a page where there is information in a row of the first column which relates to information in the second column beside it. As an example, a printed invoice can contain one row of information with an item name on the left column and the price on the right column. In single column mode, KNFB Reader will read the whole row as one line of text, keeping the related information together when spoken.

When you launch the KNFB Reader app, the default mode is multi column.

Selecting the column mode

To select the desired column mode, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

Type a letter S three times. You will be prompted “Select document type. Current type xx”, where “xx” is the current column mode. Press Enter.

You will be prompted “Select document type. Multi column”. If you want to use multi column mode, press Enter.

OR

If you want to use single column mode, press Space with dot 4 to move to the Single column option, and then press Enter.

You will then be prompted with the currently selected mode. You can now proceed to capture a document.

Working with languages

KNFB Reader allows you to work with documents that contain text in various languages. There are currently ten supported languages:

  • English
  • French
  • Spanish
  • Portuguese
  • Dutch
  • German
  • Italian
  • Swedish
  • Norwegian
  • Danish
  • Finnish
  • Polish
  • Turkish
  • Russian
  • Czech
  • Bulgarian
  • Estonian
  • Greek
  • Ukrainian
  • Serbian
  • Afrikaans
  • Albanian
  • Croatian
  • Hungarian
  • Icelandic
  • Romanian
  • Slovak
  • Slovenian
  • Chinese
  • Japanese

The default language used is English. If you want to capture a document that has text of a different language, you will need to select the desired language within the app.

Note: Only four languages are enabled by default within KNFB Reader. If you want to have the full range of languages to choose from, you will need to enable them within the Settings menu of KNFB Reader.

Selecting the language

To select the desired language, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

Type a letter S twice. You will be prompted “Set language. Current selection xx button”, where “xx” is the current language. Press Enter.

You will be prompted “Select recognition language. Xx radio button ticked”, where “xx” is the current language. Press Space with dot 4 OR Space with dot 1 until you reach the desired language, and then press Enter.

You will then be prompted with the currently selected mode. You can now proceed to capture a document.

Working with the different scanning modes

KNFB Reader provides three modes that you can use to capture documents for text recognition. The three modes are as follows:

  • Manual picture
  • Automatic picture
  • Document stand

The default mode used is manual picture. In manual picture mode, you have to manually perform the capture by placing the printed material and then using the Touch’s action button.

In automatic picture mode, KNFB Reader will automatically perform the capture when the printed material that you want to read is correctly lined up and text is detected in the frame.

Document stand mode is applicable when you have a physical tablet stand that the Touch can be placed in above the printed material. In document stand mode, KNFB Reader will automatically perform the capture when the Touch’s camera detects no movement and there is text within the frame. For optimal results, a stand with lights for the viewing area (frame) should be used.

Selecting the scanning mode

To select the desired scanning mode, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

Type a letter S four times. You will be prompted “Select picture mode. Current selection xx button”, where “xx” is the current scanning mode. Press Enter.

You will be prompted “Select profile. Xx radio button ticked”, where “xx” is the current scanning mode. Press Space with dot 4 OR Space with dot 1 until you reach the desired language, and then press Enter.

You will then be prompted with the currently selected mode. You can now proceed to capture a document.

Using manual picture mode

When you have manual picture mode selected, the procedure to follow for capturing a document is exactly as described in the “Capturing a document” section.

Using automatic picture mode

When you have automatic picture mode selected, the procedure to follow for capturing a document is mostly as described in the “Capturing a document” section. The one difference is that you do not have to manually press the Touch’s action button to capture the printed material – the app will do this for you automatically when n the printed material is lined up in the frame and text is detected.

Using document stand mode

When you have document stand mode selected, the procedure to follow for capturing a document is mostly as described in the “Capturing a document” section. The differences are described as follows.

You will simply need to place your printed material under the tablet stand that you are using. The tablet should then be centrally aligned onto the document and lifted to the adequate height in the stand. Once text is detected, all four edges of the printed material are in the frame, and there is no movement detected under the camera, KNFB Reader will automatically capture the printed material.

Note: When the camera detects that a document is being placed in the viewing area (frame) under the stand, KNFB Reader will start beeping to indicate that movement and text are being seen. The beeping will stop when no movement is detected, and at this point the capture will automatically be performed.

Saving a document

When you have captured a document, you are placed on the reading and text navigation screen and the Touch will automatically start reading your document in speech.

Note that the steps described below for saving a document are the same for all document options, including single or multi page, single or multi column, etc.

To save the document, follow these steps:

Pause the speech first by pressing Backspace with Enter.

Type a letter S twice. You will be prompted “Save document button”. Now, press Enter.

You will be prompted “Alert save file. Choose a file name, xxxx”, where “xxxx” is the current date and time. Type the desired name for your document, and then press and release the Next thumb key OR Space with dot 4 twice.

You will be prompted “Submit button”. Now, press Enter.

You will be prompted “Save document button, disabled”. Your document has now been saved, and you are placed back on the reading and text navigation screen.

Note that you can open a saved document at a later time so that you can read it again in the app.

Opening a saved document

You can open a saved document to read it.

To open a saved document, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

You will now need to open the File Explorer. Type a letter F. You will be prompted “File Explorer”. Now, press Enter.

You will be prompted “KNFB Reader, xxx”, where “xxx” is the last document that you have saved or opened. You are placed in the list of your saved documents.

To open a document, navigate to the desired document in the list, and then press Enter to select it.

You can use standard KeySoft navigation commands to move through the list of documents.

Once you have selected and opened the document, you are placed on the reading and text navigation screen and you can proceed to read your document.

Adding pages to a saved document

You can add new pages to a saved document.

To add one or more new page(s) to a saved document, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

You will now need to open the File Explorer. Type a letter F. You will be prompted “File Explorer”. Now, press Enter.

You will be prompted “KNFB Reader, xxx”, where “xxx” is the last document that you have saved or opened. You are placed in the list of your saved documents.

To open a document, navigate to the desired document in the list, and then press Enter to select it.

You can use standard KeySoft navigation commands to move through the list of documents.

Once you have selected and opened the document, you are placed on the reading and text navigation screen. Type a letter A. You will be prompted “Add page to document button”. Now, press Enter.

You will be placed on the image capture screen. You can now proceed to place your page and then press and release the Action button to capture the page.

The new captured page will be added to the end of your document. For example, if your document currently contains 3 pages, the newly captured page will become page 4 in your document.

Ensure that you then save your document to retain the new page(s) that you have added. To save your document, type a letter S as many times as required until you are prompted “Save document button”. Now, press Enter. This will automatically save the document using the current document name.

Redo the OCR process

It is possible to get KNFB Reader to redo the OCR process for a saved document. This action is useful if you have captured a document and there are some problems with the quality of the captured text, and you no longer have access to the original physical printed material. When you redo the OCR process, KNFB Reader will run through the text recognition again on the scanned images (pages).

To redo the OCR process for a saved document, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

You will now need to open the File Explorer. Type a letter F. You will be prompted “File Explorer”. Now, press Enter.

You will be prompted “KNFB Reader, xxx”, where “xxx” is the last document that you have saved or opened. You are placed in the list of your saved documents.

To open a document, navigate to the desired document in the list, and then press Enter to select it.

You can use standard KeySoft navigation commands to move through the list of documents.

Once you have selected and opened the document, you are placed on the reading and text navigation screen. Type a letter R. You will be prompted “Redo OCR button”. Now, press Enter.

You will be prompted “Change text recognition. Redo OCR button”. Press Enter.

The OCR process will now be performed, and after a few moments you will be prompted “1 done”, followed by “Analysing last page”. After a few moments, you will be placed back in the first page of your document.

Using the tilt guidance feature

The tilt guidance feature is an alignment tool that can be used to provide vibration feedback as to whether the Touch’s camera is being held level over a document. This feedback is provided when you are positioned on the image capture screen, ready to capture a document.

This setting is a checkbox, so can be toggled On or Off.

When this setting is set to On, the Touch will vibrate when the Touch is tilted to the left / right, or backwards / forwards. The vibration pattern pulsates when the Touch is not level to a desk or table:

  • Rapid pulsing indicates a stronger tilt right to left, or front to back
  • Slower pulsing indicates less tilt
  • No pulsing indicates that the Touch is held level (horizontally or vertically)

When this setting is set to Off, no vibration feedback will be given about the Touch’s camera position.

Using the field of view report feature

The field of view report feature is an alignment tool that can be used to provide speech and Braille feedback about the position of the Touch’s camera relative to the printed material that you want to capture. This feedback is provided when you are positioned on the image capture screen, ready to capture a document.

This action is a button, so can be selected to give you the field of view report. When you perform the field of view report action, KNFB Reader will capture an image of the current camera view. The current position of the camera relative to the printed material will be announced.

Note: You can choose to have information about the visible edges of the printed material given to you in the field of view report.

If the Touch camera is in an optimal position relative to the printed material, the field of view report will inform you that all four edges are visible (provided you have the visible edge feedback enabled in the Settings menu), and rotated zero degrees clockwise.

This information indicates that the entire document is visible in the frame and no text will be cut off.

Sharing a document

You can share a document with other applications on your Touch.

To share a document, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

You will now need to open the File Explorer. Type a letter F. You will be prompted “File Explorer”. Now, press Enter.

You will be prompted “KNFB Reader, xxx”, where “xxx” is the last document that you have saved or opened. You are placed in the list of your saved documents.

Type a letter E as many times as is required until you are prompted “Edit, set edit mode for file explorer button”. Now, press Enter.

You will be prompted “Edit”. You will now need to move to the document that you want to share, and then press Enter to select the document. You can use standard KeySoft navigation commands to move through the list of documents.

You will now need to select the Share option. Type a letter S as many times as is required until you are prompted “Share, share selected documents button”. Now, press Enter.

You will be prompted “Share, KNFB Reader”. You are now placed in the list of available sharing options.

The three available sharing options are as follows:

  • Knfb file
  • Plain text file (.txt)
  • Plain text file (.rtf)

If you select the KNFB file option, your document will be shared as a KNFB format file which can only be opened within the KNFB Reader app. This is useful if you want to share your document with somebody else who also uses the app.

If you select the Plain text file (.txt) option, your document will be shared as a generic plain text file. This type of file can be opened in the majority of text editor applications and products on electronic devices.

If you select the Plain text file (.rtf) option, your document will be shared as an RTF (Rich Text Format) file. This type of file can be opened by most text editor applications and products. It is quite similar to a Microsoft Word file but contains less formatting which makes it more suitable for widespread use.

You will need to move to the desired file type using standard KeySoft navigation commands, and then press Enter to select it.

After a few moments, you will then be placed in the application chooser. This is a list of supported applications and actions that you can use to share your file. Note that the exact contents of this list will depend on the specific applications that you have installed on your Touch unit.

You will need to move to the desired application in the list using standard KeySoft navigation commands, and then press Enter to select it.

At this point, the next steps will depend on the application that you have selected. In most cases, you will be taken to the selected application or screen in order to complete the action.

Useful tip:

If you want to be able to open a saved KNFB Reader document using the Touch’s Word Processor (KeyWord) application, you will need to ensure that you have an accessible file explorer app installed. The inbuilt File Manager application does not have the ability do to this. The recommended app to use is ES File Explorer – this is free to download from the Play Store and it is a very accessible and useful app.

If you have ES File Explorer installed on your Touch, you can select this app from the application chooser, and you can then specify a folder on the Touch’s internal storage for the document to be saved in. You can then use KeyWord to open, read and edit the saved document as desired using speech and Braille.

Deleting a document

You can delete a saved document.

To delete a saved document, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

You will now need to open the File Explorer. Type a letter F. You will be prompted “File Explorer”. Now, press Enter.

You will be prompted “KNFB Reader, xxx”, where “xxx” is the last document that you have saved or opened. You are placed in the list of your saved documents.

Type a letter E as many times as is required until you are prompted “Edit, set edit mode for file explorer button”. Now, press Enter.

You will be prompted “Edit”. You will now need to move to the document that you want to share, and then press Enter to select the document. You can use standard KeySoft navigation commands to move through the list of documents.

You will now need to select the Share option. Type a letter D as many times as is required until you are prompted “Delete, delete selected documents button”. Now, press Enter.

You will be prompted “Alert delete file. Are you sure you want to delete this file? No, Yes”. Type a letter Y. You will be prompted “Yes button”. Now, press Enter.

The selected document will be deleted from your Touch.

Renaming a document

You can rename a saved document.

To rename a saved document, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

You will now need to open the File Explorer. Type a letter F. You will be prompted “File Explorer”. Now, press Enter.

You will be prompted “KNFB Reader, xxx”, where “xxx” is the last document that you have saved or opened. You are placed in the list of your saved documents.

Type a letter E as many times as is required until you are prompted “Edit, set edit mode for file explorer button”. Now, press Enter.

You will be prompted “Edit”. You will now need to move to the document that you want to share, and then press Enter to select the document. You can use standard KeySoft navigation commands to move through the list of documents.

You will now need to select the Share option. Type a letter R as many times as is required until you are prompted “Rename, rename selected documents button”. Now, press Enter.

You will be prompted “Alert rename. Choose a new file name, xxxx, cancel, submit”, where “xxxx” is the current name of the file. Type the desired new name for the document. Then, press and release the Next thumb key OR use the Braille shortcut Space with dot 4 twice. You will be prompted “Submit button”. Now, press Enter.

The selected document will be renamed with the new name.

Using the File Explorer

The File Explorer is a section of the KNFB Reader app where you can browse and open saved documents. You can also rename, delete and share saved documents within the File Explorer.

Opening the File Explorer

To open the File Explorer, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

Type a letter F. You will be prompted “File Explorer”. Now, press Enter.

The File Explorer will be opened. You are placed on the last document that you have had open in KNFB Reader.

You can browse through the list of saved documents using standard KeySoft navigation commands. You can also make use of first letter navigation to quickly move to a specific document in the list if desired.

Note: When you are in the File Explorer, there is a Settings button available which will take you to the KNFB Reader settings menu. This is the same Settings button that is available on the main image capture screen of KNFB Reader.

Opening an external PDF or image file

It is possible to open an external PDF or JPEG image file in the KNFB Reader app. This gives you the ability to have the contents of the PDF or image file converted into text which you can then read using both speech and Braille. This gives you the flexibility of opening external files for reading directly, without the need to physically print them and then manually scan them using the Touch’s camera.

Note that this procedure allows you to select a PDF or JPEG image file from any folder or directory on your Touch, including the internal storage, SD card and USB drive locations (if available).

There is also an option to open the Android Photos or Gallery and select an image to open from there.

To open an external PDF or JPEG image file for reading, follow these steps:

You will need to use the File Manager application on your Touch. Press and release the Home button, OR use the Braille shortcut Space with dots 1 through to 6, to go to the Main Menu.

From the Main Menu, type a letter F. You will be prompted “File Manager”. Now, press Enter.

You will be placed back in your last used folder location. You will now need to navigate to the PDF or JPEG image file that you want to open in KNFB Reader. Once you have opened the folder that contains the desired file, navigate to the file in the list, and then press Enter to select it.

You will now be presented with the Android app chooser, where you can select the desired application to open the file with. You will need to select KNFB Reader from this list. Type a letter K as many times as required until you reach the KNFB Reader option, and then press Enter. This will select KNFB Reader. Now, press Enter again. This will just use KNFB Reader to open the file on this occasion.

Note: On the next occasion that you follow the above steps to open a PDF or JPEG image file using KNFB Reader, KNFB Reader may already be selected in the Android app chooser list (this will depend on whether you have used any other apps to open the same file prior to your current session).

If KNFB Reader is already selected, you can simply press Enter once to select it.

If KNFB Reader is not selected, you have to then press Enter twice to select it.

Following these steps will ensure that you are only using KNFB Reader to open the file in this instance. This is recommended as you may want to use a different application to open the same file at another point.

At this point, your PDF or JPEG image file will be shown in the file list. Press Space with dot 4 until you reach your file, and then press Enter to open the file in the image capture screen.

You will be prompted “Recognise imported PDF button” or “Recognise imported image button”, depending on whether you imported a PDF file or a JPEG image file. Press Enter.

KNFB Reader will now process the text in the file. After a few moments, any text found in the file will be read back to you. You can proceed to read and navigate the document as usual.

Note: When you open and import a PDF or JPEG image file in KNFB Reader, the imported file will automatically be saved in your Gallery. The file will automatically be given the same name as the original file. You can then open it at a later time within KNFB Reader. You can also then share it outside of KNFB Reader using the sharing options as described in this document.

Opening a photo from the Photos or Gallery section

It is possible to open a photo from your Android Photos or Gallery library in the KNFB Reader app. This gives you the ability to have the contents of the photo converted into text which you can then read using both speech and Braille. This gives you the flexibility of opening photo for reading directly, without the need to physically print them and then manually scan them using the Touch’s camera.

To open a photo from your Photos or Gallery, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

Type a letter A. You will be prompted “Add picture from library. Choose a picture from device library to be added button”. Now, press Enter.

You will now be presented with the Android app chooser, where you can select the desired option for selecting a photo. There are two options in the list:

  • Gallery
  • Photos

Press Space with dot 4 OR Space with dot 1 until you reach the desired option, and then press Enter twice.

If you select the Gallery option, you will be placed in the general Android Gallery on your Touch. At this point, press Space with dot 4 OR Space with dot 1 until you reach the desired photo, and then press Enter.

If you select the Photos option, you will be placed in the general Android Photos section of your Touch. At this point, press Space with dot 4 OR Space with dot 1 until you reach the desired photo, and then press Enter.

Once you have selected the desired photo to open / import from either your Gallery or Photos section, you will then be prompted “Recognise imported image button”. Press Enter.

KNFB Reader will now process the text in the photo. After a few moments, any text found in the photo will be read back to you. You can proceed to read and navigate the document as usual.

Note: When you open and import a photo from your Gallery or Photos section in KNFB Reader, the imported file will automatically be saved in your Gallery. The file will automatically be given the same name as the original file. You can then open it at a later time within KNFB Reader. You can also then share it outside of KNFB Reader using the sharing options as described in this document.

The Settings menu

The Settings menu contains various settings and options for the KNFB Reader app. The Settings menu is broken down into three main tabs:

  • General
  • Text
  • About

The General tab contains general app settings.

The Text tab contains settings relating to how text is visually displayed on the screen.

The About tab contains settings and options relating to diagnostics and app information.

To open the Settings menu, follow these steps:

With the KNFB Reader app open, you will need to go to the image capture screen. If you are currently using a different screen, press the Back button OR use the Braille shortcut Space with E as many times as is required until you are placed on the image capture screen.

Type a letter S. You will be prompted “Settings”. Now, press Enter.

You will be prompted “Settings. About”. Press Space with dot 4 OR Space with dot 1 until you reach the settings tab that you want to open, and then press Enter. This will display the settings for that tab on the screen.

The settings are described in detail below.

General settings

The General settings tab is divided into three sections:

  • Camera
  • File Manager
  • Dropbox Backup

The settings are as follows.

Camera

  • Flashlight is always on- this setting controls whether or not the camera flash is always on or not. This setting is a checkbox, and can be toggled on or off.

When On is selected, the Touch’s camera flash will always be turned on for use and it will not be possible to turn it off on the image capture screen.

When Off is selected, the Touch’s camera flash behaviour can be changed using the flash button on the image capture screen.

  • Field of view: landscape mode – this setting controls how the current camera view is displayed on the image capture screen. This setting is a checkbox, and can be toggled on or off.

When On is selected, the current camera view will be displayed in landscape orientation.

When Off is selected, the current camera view will be displayed in portrait orientation.

  • Field of view reports visible corners – this setting controls whether or not the field of view report function will give information about visible corners of the printed material. This setting is a checkbox, and can be toggled on or off.

When On is selected, the field of view report function will include information about visible corners.

When Off is selected, the field of view report function will not include information about visible corners.

  • Select recognition languages – this item allows you to control which languages are enabled and can be used for text recognition within KNFB Reader.

When you select this item, you will be placed in a list of available languages. You can use the Space with dot 4 and Space with dot 1 commands to move through the language list. To enable or disable a specific language, move to the desired language in the list, and then press Enter.

File Manager

  • Confirm before deleting – this setting controls whether or not you will be prompted to confirm deletion when you select the Delete option for a saved document within the File Explorer. This setting is a checkbox, so can be toggled on or off.

When On is selected, you will be prompted to confirm deletion of a saved document.

When Off is selected, you will not be prompted to confirm deletion of a saved document.

Dropbox Backup

  • Link to Dropbox – this setting controls whether or not the KNFB Reader app is linked to your Dropbox account. This setting is a checkbox, so can be toggled on or off.

When you set this to On, you will be presented with the Android app chooser. You will need to select KeyWeb at this point. Type a letter K until you are placed on the KeyWeb item, and then press Enter twice.

The Dropbox login webpage will be opened in KeyWeb. Note that you will need an active WiFi internet connection in order to complete the process of linking your KNFB Reader app to your Dropbox account.

Note: When the Link to Dropbox setting has been checked (set to On), this will make three more options available in the Dropbox Backup section of the General settings tab.

Note: You can turn off the link between KNFB Reader and your Dropbox account by unchecking (setting to Off) the Link to Dropbox setting .

Notes on linking KNFB Reader to Dropbox

Once you have logged in and allowed access to your Dropbox account, all saved KNFB files are automatically saved to a Dropbox folder named “KNFB”. This folder will be placed in the root of your Dropbox directory. As long as KNFB Reader is linked to your Dropbox account, the KNFB files in your Dropbox account will be synchronised with the KNFB files on your Touch. For example, if you add a new page to a saved document, that page will also be added to the same document in your Dropbox folder.

You can also retrieve individual documents from your Dropbox folder. The general procedure would be to open your Dropbox app, open the KNFB folder and select the desired document, then select KNFB Reader as the application to use to open the document.

If you delete a saved document on the Touch, it will not be deleted from the KNFB folder of your Dropbox account.

  • Allow mobile data for Dropbox – this setting controls whether or not KNFB Reader will synchronise documents to Dropbox when a mobile data connection is active, as opposed to a WiFi connection. Note that this setting has no effect when you are using the Touch, because the Touch does not have mobile data capability (only WiFi).
  • Backup all KNFB files to Dropbox – this option can be used to create a zipped folder containing all the saved KNFB documents on your Touch, which will then be saved in the KNFB folder of your Dropbox account.
  • Restore all KNFB files from Dropbox – this option can be used to restore all the saved KNFB documents currently stored in your Dropbox account back to the KNFB Reader app on your Touch.

Note: If you perform this action, any saved KNFB documents on your Touch that have not been saved to your Dropbox account will be deleted. They will be replaced by the KNFB documents from your Dropbox account.

Text settings

The Text tab contains one section called Text settings which has three settings. These are as follows:

  • Font type – this setting controls the font type used for the display of captured (spoken) text.

The available font types are as follows:

  • Courier New
  • Georgia
  • Impact
  • Lucida Console
  • Papyrus
  • Tahoma
  • Times New Roman

When you select this item, you will be placed in a list of available font types. Press Space with dot 4 OR Space with dot 1 until you reach the desired font type, and then press Enter.

  • Font size – this setting controls the font size used for the display of captured (spoken) text.

The available font sizes range from 16 point (smallest) up to 28 point (largest).

When you select this item, you will be placed in a list of available font sizes. Press Space with dot 4 OR Space with dot 1 until you reach the desired font size, and then press Enter.

  • Text colour – this setting controls the text colour used for the display of captured (spoken) text.

The available text colours are as follows:

  • Black
  • Dark gray
  • Light gray
  • White
  • Grey
  • Red
  • Green

When you select this item, you will be placed in a list of available text colours. Press Space with dot 4 OR Space with dot 1 until you reach the desired text colour, and then press Enter.

About tab

The About tab contains options. These are as follows:

  • Restore documentation – this option can be used to restore the inbuilt KNFB Reader documentation that comes preloaded in the app.

If you select this option, it will reinstate the three documents that are included in the File Explorer for you when you first use the KNFB Reader application. These are the Android EULA, KNFB Reader Full User Guide and KNFB Reader Quick start guide documents.

This option is useful if you have deleted one or more of these documents and you want to get them back. Note that if all three documents are still present in your File Explorer, this option will have no effect.

  • Contact us – this option can be used to contact the developer of the KNFB Reader app, which is Sensotec NV.

If you select this option, you will be presented with a dialog where you can select a Contact Us button. When you select this button, you will then be able to send an email directly to the KNFB Reader support team using your preferred email application.

  • Diagnostic and usage data – this option can be used to send information directly to the developer of the KNFB Reader app. This is useful if you have experienced a problem with the app and you want to send this information directly to the developer.

If you select this option, you will be presented with an edit box where you can type the desired information to send. You can then select the Submit button, which will then send the information.

  • About – this option can be used to view an information screen which will give you various items of information about the KNFB Reader app. This includes information such as the app version number, copyright information, developer information, and so on.

If you select this option, you will be presented with an information screen which you can navigate and read using standard KeySoft navigation commands. You can press and release the Back button, or use the Braille shortcut Space with E, to exit the information screen and you will be returned to the About settings tab.

 

4. How to convert, open and navigate and PowerPoint presentation file

The BrailleNote Touch can open PowerPoint presentations for both viewing and presenting. This document will walk you through the steps that will allow you to navigate such PowerPoint presentations, in addition to providing you with the steps to convert a Google Slides presentation to a PowerPoint presentation in order to view/present with the Touch. It is important to first install the PowerPoint application from the Google Play store.

Please refer to “Installing a new Android application” for a guide on installing third-party applications.

Navigating a PowerPoint presentation with your BrailleNote Touch

Use the file manager to locate your PowerPoint presentation.

For more help with this, please refer to “Opening a file or folder in file manager”

Once you have located your file, press enter or a router key to open it. You will be prompted with a list of applications that can be used to open PowerPoint files.

Press the letter p until you reach the PowerPoint option and press enter or a cursor router key to activate.

Then press the letter j to move to the “just once” option and press enter or a cursor router key to activate. When your PowerPoint presentation opens, the title will be spoken, and will also appear on your braille display.

Press the letter p to move to the present button and activate by pressing enter or a cursor router key. You will hear the BrailleNote Touch prompt “slide show,” which means you are in presentation mode.

The most efficient way for one to move through the slides is to turn Touch Braille off. To turn touch braille off (press previous and next thumb keys at the same time).

Now placing one finger near the top of the screen will move focus to the title of the slide you are focused on, and moving around the screen with one finger will place your focus on the different objects within the slide.

Once you reach an object of the slide that you would like to read, pan through the slide content using the right (inner right) or left (inner left) thumb keys to scroll through the content continuously. If you wish to move to the next slide in the presentation, swipe left with 2 fingers or if you wish to move focus to the previous slide, swipe right with 2 fingers.

Converting a Slides Presentation using the BrailleNote Touch

It is possible to convert a Google Slides presentation to a PowerPoint presentation to be viewed or presented on the BrailleNote Touch.

Open the Slides presentation in the Google Slides App and press the square button to open the context menu.

Now, press the letter s until you hear “share and export,” and press enter or a cursor router key to activate this option.

Press the letter s until you hear “save as,” and use enter or a cursor router key to activate this option. You will now be placed in a list of available applications that can open the file.

Use the next thumb key to move to the choice that says “PowerPoint (.pptx),” and check with a router key.

Now, press the letter o until you hear “ok button,” and press enter or a cursor router key to activate. You will hear the Touch say “copying,” followed by a message telling you that the file has been saved to My Drive and has been opened with editing permissions.

You can now press the back button on the Touch to leave Google Slides. You have now converted the file to a .pptx PowerPoint presentation

Please refer to “Opening the presentation on the BrailleNote Touch” on how to open a .pptx PowerPoint presentation file.

Opening the presentation on the BrailleNote Touch

Now that the presentation has been converted, it can be opened in the PowerPoint App. When in Google Drive, press the letter o until you hear the “open navigation drawer button,” and press enter or a router key to activate.

Press the letter m until you hear “my drive,” and again press enter or a cursor router key to activate. Once my drive is open, find the .pptx file (you may need to activate the “refresh” button first to make sure your file is present).

Activate the “more Actions” button located directly after the name of your document by pressing enter or a cursor router key. Press the letter o to move to the “open with” option and press enter or a cursor router key to activate.

Check the PowerPoint option in the list with a cursor router key, and press enter. Your file will now be opened in the PowerPoint App.

Please refer to “Navigating a PowerPoint presentation with your BrailleNote Touch” for more information on how to work with the PowerPoint file now that it is open.

 

5. Opening a file or folder in File Manager

You can browse through folders and subfolders, as well as any documents and files stored inside them, using the File Manager application.

If you browse to a document or file and then select it using the File Manager application, the Touch will attempt to open the file using an appropriate supported application.

For file types that only have one application capable of opening them, they will be opened in that application automatically.

For file types that have more than one application capable of opening them, you will be prompted to select an application. Move to the desired application, and then press Enter to use it to open your file.

For file types that cannot be opened on the Touch (using either KeySoft apps or third party Android applications that you have installed), no action will be performed when you select the file, and you will be left at your current position.

To open a file or folder in the File Manager, you can simply navigate to the desired file or folder, and then press Enter, or press a cursor routing button above the folder / file’s name on the Braille display.

Note: There is a very useful command which you can use to open the drive list at any point. To open the drive list, use the Braille shortcut Space with D. You will then be placed in the drive list, where you can select the desired drive to open (Internal, SD card or USB drive).

 

6. Working with Spreadsheets using Google Sheets

It is possible for you to work with spreadsheets using your BrailleNote Touch. This document will walk you through the process of creating, naming, and editing a spreadsheet using your BrailleNote Touch. While many applications may be able to work with spreadsheets, this document will focus on working with the Google Sheets application that comes pre-installed on your BrailleNote Touch.

Creating a new Spreadsheet

From the main menu, press the letter a to move to the All Applications option, and press enter or a cursor router key to activate.

Once in the all applications list, press the letter s until you reach Sheets, and press enter or a cursor router key to open.

You will be placed in the Sheets app where you can now create a new spreadsheet. To quickly do this, press the letter n to move to the “New spreadsheet menu button,” and activate this option with a cursor router key or enter.

You will now be placed in a menu where you can choose to change the template for the spreadsheet you are about to create. For this example, however, press enter or a cursor router key on the “new Spreadsheet” button.

You will hear a message that an untitled spreadsheet has been opened with editing permissions, followed by the number of columns and rows. At this point you are ready to name and edit your new spreadsheet.

Naming Your Spreadsheet

            Now that you have created a new spreadsheet, you can easily give it a name for future reference. Press the letter s to move your focus until you reach the “spreadsheet title, Untitled Spreadsheet, rename” button and press enter or a cursor router key to activate. You will now be placed into an edit box where you can type the name you would like to give the spreadsheet and press enter. You have now given your spreadsheet a name.

Editing your spreadsheet

            Whether you have created a new spreadsheet, or opened an existing one, you can edit the cells that are present. To do this, a combination of touch gestures and braille input will be required. For more information on using touch gestures, please refer to “Using Explore by Touch mode.”

In order for you to review information present on your spreadsheet, you will need to turn off TouchBraille. This can be done by pressing the previous and next thumb keys simultaneously. Once you hear the message “TouchBraille off” you will be able to move one finger around the screen to explore individual cells within your spreadsheet. If the information is present in a particular cell, it will be shown after the cell coordinates where it can be reviewed on the braille display.

If you would like to edit a particular cell, move your focus to that cell with one finger, and double-tap on screen to select the cell. You will receive a prompt both spoken as well as on the braille display that the particular cell has been selected. Now that you have selected a cell, you need to type the letter e to move to the “Enter text or formula” edit box. You can either do this using the physical keyboard, or you can do this by using TouchBraille which you will have to turn on by pressing the previous and next thumb keys simultaneously. Once your focus is on the “enter text or formula” edit box, press enter or a cursor router key to enter the edit box where you can type in the information you would like to enter into the cell you have selected.

Once you have entered the information that you would like to place in the selected cell, press the enter key. You will hear that the particular cell has been updated, and your focus will be placed in the edit box of the next cell down in the column that you are working in. To select a different cell to edit, you will have to return to the spreadsheet by pressing the back button twice. You can alternatively press space with the letter e twice. You will hear the message “done editing”. You can now turn TouchBraille off if you used it to enter information into the previously selected cell and repeat the process to edit any other cells in your spreadsheet.

Note: To view more rows/columns in your spreadsheet, scroll up/down/left/right with 2 fingers with TouchBraille turned off.

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